Executive Assistant II

Restaurant365 is a SaaS company disrupting the restaurant industry! Our cloud-based platform provides a unique, centralized solution for accounting and back-office operations for restaurants. Restaurant365’s culture is focused on empowering team members to produce top-notch results while elevating their skills. We’re constantly evolving and improving to make sure we are and always will be “Best in Class” ... and we want that for you too!
As the Executive Assistant business partner at Restaurant365, you will play a primary role in supporting the Chief Customer Officer (CCO) and as needed, other senior leaders within the Customer Success and Experience team. You will be responsible for providing administrative support including, managing schedules, coordinating meetings, gathering notes and actions from staff and other key team meetings as well as other various tasks to support the CCO’s organizational efficiency and effectiveness. The role will require intuitive and proactive engagement and a strong ability to determine the priorities of the CCO. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to work in a fast-paced startup environment in a wide range of responsibilities. In this role, you will partner closely with the CCO’s leadership teams to support the CCO’s end-to-end administrative, operational needs. 

How you'll add value:

• Calendar Management: Manage and maintain the CCO’s schedule and calendar, including scheduling meetings, appointments, and travel arrangements to optimize time and priorities.
• Communication Management: Serve as a liaison between the CCO, staff, vendors and the public. This includes receiving and screening internal/external meeting requests, screening and prioritizing emails and phone calls, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution on behalf of the CCO.
• Support and Meeting Coordination: Schedule meetings as needed, and prepare materials for meetings, including agendas, presentations, and reports. Attend meetings as needed, take minutes, and follow up on action items.
• Travel Arrangements: Coordinate travel arrangements for the CCO as necessary, including booking flights, accommodations, and transportation, and preparing travel itineraries.  
• Document Management: Create, organize, and maintain digital and physical files, documents, and records including spreadsheets, special reports, and agenda materials ensuring easy accessibility and confidentiality as needed.
• Event Planning: Partner with internal teams in planning and coordinating events, conferences, department summits, and off-site meetings, including logistics, venue selection, and catering.
• Vendor Management: Maintain vendor relationships and deliverables.
• Expense Management: Process expense reports, reconcile credit card statements, and maintain expense …