RFP Analyst

The Opportunity:

The RFP Analyst plays a key role in helping the organization win contracts. This role is responsible for preparing, coordinating, and managing bids, tenders, or proposals in response to requests for proposals (RFPs), requests for quotations (RFQs), or other procurement solicitations. This role is responsible for the overall completion of the bid from start to finish.

What we’re looking for  

• Education: Bachelor’s degree in business, engineering, supply chain management preferred, or a related field or equivalent/applicable experience.

• Experience: 5+ years’ experience in bid or proposal management, sales, or procurement required.

• Previous experience with bid writing software or platforms like Salesforce, Microsoft Project, or procurement portals preferred.

• High-functioning MS Office user and writer; technical writing experience preferred.

• Certifications in bid management, project management (e.g., PMP), or procurement (e.g., CIPS) a plus.

• Strong Analytical Skills: Ability to break down complex bid requirements and prepare accurate, detailed proposals.

• Project Management Skills: Excellent organizational and time management skills to handle multiple bids simultaneously.

• Communication Skills: Strong written and verbal communication skills to create persuasive and clear proposals.

• Collaboration: Able to work closely with multiple departments (e.g., finance, legal, technical teams) to gather inputs for the bid.

• Attention to Detail: Ensuring that the bid is error-free, compliant, and meets all the client's requirements.

• Negotiation Skills: Able to liaise with suppliers, subcontractors, and clients to negotiate terms and pricing.

• Knowledge of Industry Standards: Familiarity with procurement and contract processes, relevant regulations, and industry-specific requirements.

How you will thrive and create an impact  

Bid/Proposal Preparation:

• Review and analyze RFPs, RFQs, and other solicitation documents to fully understand the project requirements, scope, and deliverables.

• Prepare detailed proposals, including cost estimates, timelines, and resource plans, to submit competitive bids.

• Ensure all bid submissions comply with the client's specifications, internal company policies, and industry standards.

Project Coordination:

• Coordinate with cross-functional teams (e.g., sales, legal, finance, regulatory) to gather necessary information and ensure the proposal is complete and accurate.

• Assign tasks to relevant team members and manage timelines to ensure the proposal is completed by the submission deadline.

• Work closely with subject matter experts to develop the technical and operational components of the bid.

Documentation and Presentation:

• Create high-quality, professional bid documents that reflect the company's capabilities and align with customers’ requirements.

• Present the proposal internally for approval and, if necessary, to the customer during bid clarification meetings.

• Ensure proper formatting, grammar, and technical accuracy in all bid documents.

Risk Analysis and Mitigation:

• Identify and assess potential risks or challenges related to the bid or project, such as financial, legal, or operational risks.

• Propose solutions to mitigate identified risks and ensure compliance with relevant laws and regulations.

Bid Submission and Follow-Up:

• Submit bids on time through appropriate channels, whether electronically or physically.

• Track the progress of submitted bids and maintain communication with the client or procurement teams for feedback and clarification.

• Participate in post-bid evaluations or debriefs to gather insights for future proposals.

Market and Competitor Analysis:

• Conduct research on competitors' bids and pricing strategies to ensure that the company's proposal is competitive.

• Stay informed about market trends, pricing fluctuations, and potential opportunities in the industry.

Process Improvement:

• Continuously improve the bidding process by identifying inefficiencies, proposing automation solutions, and implementing best practices.

• Maintain a database of past bids, pricing structures, and success rates to streamline future proposals.

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.
 
The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.
 
We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

Pay Transparency:

The expected pre-tax pay for this position is

Actual pay may differ depending on relevant factors such as prior experience and geographic location.

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.