Program Manager (Meeting Planner)

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

As a Program Manager, you will

• Play a crucial role in overseeing the entire planning process from start to finish: site research, RFP development, negotiation, contracting, registration website development, budget management, program logistics, vendor and client relationship management.
• You will own the entire planning process and serve as the key liaison between meeting contacts and hotels/suppliers, ensuring seamless event execution and client satisfaction. 
• If you excel in client management, event planning, and thrive in a dynamic, collaborative environment, this position offers an exciting opportunity to showcase your skills and drive successful event outcomes.

You're good at:

• Managing client relationships and understanding their business needs and meeting policies.
• Sourcing hotel availability, negotiating contracts, and reconciling data accurately.
• Planning and executing programs, overseeing attendee management, and ensuring operational excellence.
• Providing value-added client counseling, problem-solving, and maintaining positive supplier relationships.
• Utilizing meeting technology tools, such as Cvent, Excel, PowerPoint, and Microsoft Office Suite effectively.
• Working collaboratively, adapting to changing priorities, and delivering superior customer service under pressure.

You might also have:

• Three (3) years of experience in planning meetings, incentives, conferences, or special events from start to finish.
• Proficiency in sourcing/contracting programs at various venues and building registration sites.
• Strong communication, negotiation, and problem-solving skills.
• Ability to work independently, prioritize tasks, and maximize profitability while minimizing costs.
• Familiarity with Cvent, new meeting technology tools
• A college degree or CMP certification is a plus.

You should know:

• This role is virtual, operating in the Eastern Time Zone. Preference for candidate to be  located in the Philadelphia/south New Jersey area.
• Travel required of 25% -50% is requierd.
   

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Program Manager (Meeting Planner)  is between $60,000 - $82,000 The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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