Procurement Manager

Delivering results that matter by providing best in class support services.

Procurement Manager

State Procurement Office (SPO)

This position may offer the ability to work remotely on a hybrid basis, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

Main Office Location: 100 N 15 Ave, Phoenix, AZ 85007

Salary: $80,000.00 to  $87,000.00 

Grade: 24

Open Until Filled

The Arizona Department of Administration (ADOA), State Procurement Office (SPO), is seeking a highly skilled Procurement Manager to support procurement efforts for the Arizona Department of Juvenile Corrections and the Arizona Department of Corrections, Rehabilitation, and Reentry (ADCRR). Reporting directly to the Chief Procurement Officer for ADCRR, this role is critical in ensuring effective procurement practices and contract management.

As a Procurement Manager, you will perform a range of essential functions, including drafting and reviewing contracts, evaluating proposals, negotiating terms, monitoring compliance, conducting site visits, and providing training. This position also involves preparing solicitation packages, managing contract amendments, advising on procurement requests, and developing policies and procedures to enhance contract management efficiency. Join our team to contribute to the success of statewide procurement initiatives.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• On-going review and management of assigned contracts
• Prepare amendments as needed. Writes solicitation documents and issues solicitations for rebid and new requirements. Establishes agreements, IGAs, ISAs with other governmental agencies as required to meet agency needs
• Coordinates evaluation committees when needed, summarizes evaluation results for presentation to the CPO; negotiates contracts; documenting recommendations for contract award; issuing contract award notices; writing and distributing contracts
• Initiates and/or processes purchase requisitions for assigned contracts and service areas; reviews, approves or denies all agency requisitions for services and commodities for compliance
• Advises, instructs, and explains technical contract matters to staff and managers of assigned programs regarding procurement/contract/ purchasing activities. Attend meetings and participate in activities of various contract related activities, including training
• Reviews and makes recommendations on sole source, emergency, and impracticable to quote requests

Knowledge of:

• State's e-Procurement system
• State procurement code rules and regulations, Department purchasing policies and procedures, and other related statutes, rules, policies, and procedures
• Contract law, budget development, and negotiation techniques
• Federal and state and other funding rules and regulations
• Spelling, grammar, and technical writing
• Available community resources
• Good personal practices and principles

Skills in:

• Efficient and effective verbal and written communication
• Programmatic/fiscal data analysis and evaluation
• Contract negotiation and contract administration
• Forms and research instrument design
• Interpersonal relations
• Multitasking and logical thinking

Ability to:

• Apply sound judgment and resolve complex problems and situations
• Establish and maintain effective working relationships
• Develop and implement procedures and effectively use computer programs
• Work efficiently and effectively with various individuals within ADJC who come from different backgrounds, points of reference, and with various needs necessary to meet the mission and vision of the ADJC and their customers
• Work efficiently and effectively with various organizations to resolve any contract questions or issues that may arise
• Prioritize various duties and responsibilities of the office
• Learn quickly, work jointly on numerous projects, changing priorities as needed, to meet the needs of ADJC, its staff, youth, and customers, both internally and externally
• Deal effectively with management within ADJC and the general public, as well as other organizations
• Develop reports, database management, and policies and procedures relating to procurement activities
  

• Demonstrated knowledge of the Arizona Procurement Code
• Experience in the preparation of solicitations, including the structuring of a scope of work

• Background and reference check, including a criminal records verification
• Requires possession of, and ability to retain a current valid Arizona driver’s license. Employees who drive on state business are subject to driver’s license records checks, must maintain acceptable driving records, and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer