Finance Manager

Job Summary:

The Finance Manager oversees the financial operations for projects within the Infectious Diseases and Global Health Security division, providing strategic financial leadership and ensuring the alignment of financial practices with division’s goals. This role involves managing the entire budgeting and forecasting process for the project(s), overseeing financial reporting, and ensuring the accuracy and integrity of financial data. The Finance Manager is responsible for developing and reviewing advanced financial models, leading variance analysis, and driving financial decision-making. They manage the financial aspects of sub-recipient monitoring, ensuring compliance with donor and organizational requirements, and addressing any financial issues that arise. The Finance Manager also leads resource management, optimizing resource allocation to support strategic priorities for project(s). In addition, they oversee the financial systems and tools used within the division, ensuring they are effective and meet division needs. The Finance Manager plays a key role in risk management, developing strategies to mitigate financial risks, and leading a team of analysts, fostering their development and performance. Manages and reviews the activities of the junior financial analyst staff. Reviews and presents recommendations for financial planning, control, and risk, providing relevant fiscal information to division or project senior management team. Assists with development and management of internal financial audits. May develop formal reporting system and processes to communicate results of audit activities to management and regulatory compliance agencies. Provides leadership and technical guidance for compliance with Generally Accepted Accounting Procedures (GAAP). Knowledge of Cost Accounting Standards (CAS) and Federal Acquisition Regulations (FAR) may also be required. Experience in comprehensive management of business support and compliance functions in organizations funded via government, contracts and grants, foundation, and commercial sources. Selects, develops and evaluates personnel to ensure the efficient operation of the function

Accountabilities:

• Oversees data collection, ensures accuracy, and interprets complex analyses for decision making

• Reviews and approves the analysis of  monthly financial reports regarding budgets to actual and forecast; presents findings and recommendations to leadership

• Finalizes financial reports and supporting documentation for funders as outlined in the funding agreement

• Oversees budgeting and forecasting process, ensures alignment with strategic goals.

• Responsible for monitoring and approving all budgeted project expenditures in accordance with the workplan and what has been budgeted/forecasted; serves as the official approver for project expenditures.

• Approves and reviews financial models, provides strategic input

• Oversees variance analysis, ensures action on recommendations

• Responsible for ensuring all financial records for the project are up to date by collaborating with project manager

• Collaborate with the project manager to determine the resources (time, money, equipment, etc) required to complete the project.

• Collaborate with project manager on monitoring sub award financials in accordance with workplan and sub award monitoring plan

• Collaborate with project manager to ensure budgets are reflective of the activities in the project workplan and reforecast as changes are made within the workplan

• Communicates financial insights and compliance, provides recommendations, and consults with senior management and stakeholders on project financials.

• Participates and provides financial reporting for project annual workplan and budget planning, audit reviews and assessments.

• Coaches, mentors, and manages financial analyst and country finance staff to ensure quality, efficiency, and compliance with project and company

• Engaged in the more critical and confidential aspects of financial analysis.

• Duties require broad conceptual judgment, initiative and ability to deal with a wide range of finance issues.

• Works with confidential data, which if disclosed, might have significant internal and / or external effect.

• Keeps abreast with the latest trends in financial accounting and mentors staff.

• Builds and trains staff on financial policies and procedures, GAAP practices and client relationships.

• Leads financial aspects of strategic planning, aligns financial plans with project and organizational strategy

• Oversees overall resource allocation, ensures resources align with project workplan

• Manages financial systems and tools, ensures they meet project needs

• Oversees and ensures the financial integrity of sub recipients, addresses issues, and ensures compliance with donor and organizational requirements

•  Performs other duties as assigned.

Applied Knowledge & Skills:

• Comprehensive knowledge of concepts, practices, and procedures with accounting, financial controls and financial information systems.

• Excellent oral and written communication skills.

• Excellent and demonstrated organizational and presentation skills.

• Excellent and demonstrated project management skills.

• Ability to influence, motivates, and negotiates and work will with others.

• Is well-versed in state and federal laws and regulations that have impact on financial analysis and management controls.

• Has familiarity with Sarbanes-Oxley (SOX) and experience with automated financial reporting, government accounting practices, Cost Accounting Standards (CAS), and Federal Acquisition Regulations (FAR) systems.

• Sound knowledge and past experience with Generally Accepted Accounting Principles (GAAP) practices and reporting guidelines.

• Must have excellent organizational, supervisory, leadership and managerial skills.

• Ability to provide strategic leadership and advice to team, exchange information and collaborate with colleagues and peers within and outside the organization.

• Possesses a full understanding of the organizational structure, policies and practices, and the impact on own area and the entire organization.

• Must have excellent communication, diplomatic and negotiation skills.

• Ability to multi-task and meet deadlines in a timely manner.

Problem Solving & Impact:

• Works on problems moderately complex scope that require in depth evaluation of data and various factors.

• Exercises judgment within broadly defined practices and policies in selecting methods, techniques, for obtaining results.

• Decisions made generally affect company operations and may jeopardize overall business activities.

Supervision Given/Received:

• Career level” manager.

• Works under broad direction with considerable latitude for independent action.

• Ability to motivate, mentor, and manage individuals and groups from diverse backgrounds and expertise, resulting in high quality and timely work delivery.

• This position reports to the Finance and Administration Director

Education: **

• Bachelor's Degree or its International Equivalent.

Experience: **

• Minimum of 5-8 years related work experience, including 3 years in management and 3 years working at the corporate or organization level.

• Experience working on complex awards and contracts and managing sub awards preferred.

• Must be able to read, write and speak fluent English; fluent in host country language as appropriate. * Prior work in a non-governmental organization (NGO).

• Experience working with an international organization and with USG funding.

Typical Physical Demands:

• Typical office environment.

• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.

• Ability to sit and stand for extended periods of time.

• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

The expected US Based hiring salary range for this role is listed below. Candidate FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget. 

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

US Based Hiring Salary Range: $100,000 - $120,000

International hiring ranges will differ based on location.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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