Executive Assistant (VP Engineering & Senior Engineering Director) (Remote, EMEA)

Executive Assistant, VP of Engineering and Senior Director of Engineering

Grafana Labs is looking for an experienced Executive Assistant to support Dee Kitchen, our Engineering VP (based in London, UK), and David Kaltschmidt, our Senior Director (based in Berlin, Germany), who are both native English speakers.

You will have exceptional verbal, written and organizational skills with a consistent track record of success in supporting executives in a fast-paced, highly dynamic work environment. You are high energy with a pro-active, empathic attitude, yet you are a mature professional who is gifted with the ability to handle challenging situations with grace, tact, and a sense of urgency. You also understand that different executives have different preferences and styles and can adapt to them.

For context, the two leaders manage a combined 250 engineers and managers across 25+ countries globally and from a diverse range of backgrounds. As a consequence their calendar schedules are complicated and they occasionally have long working days. Their combined travel is at least 20+ weeks of the year. We’re looking for an EA to help lift as many delegatable tasks as possible from the leaders, to help them focus on where they bring the greatest value.

This role will report to the VP and be based in the UK as a remote position.

A typical week may look like

• Maintaining busy calendars and daily schedules in Google Calendar, fielding and prioritizing requests, reacting to changing priorities.
• Coordinating extensive domestic and international travel for the VP and Senior Director
• Help triaging and organize emails as necessary
• Helping to organize department level all-hands meetings, leadership meetings, and offsites. Providing support on: agenda, slide decks, logistics, invites, catering, meeting notes, and action items.
• Managing expenses for the VP and Senior Director in a proactive, fiscally alert manner
• Working with the sales, events, and marketing teams to schedule the two leaders attendance at customer facing events and customer site visits
• Maintaining a positive, respectful, collaborative, and effective working relationship with all members of the Grafana Labs team
• Managing ad-hoc projects and working groups for the executives and the company as needed

What would make you a good fit for this role?

• You enjoy working with a sense of urgency and an ability to work in a fast-paced, ever-changing environment whilst bringing an …