Senior Finance Administrator

Delivering results that matter by providing best in class support services.

Senior Finance Administrator

Director's Office - Financial Planning & Analysis (FP&A) unit

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

Main Office Location: 100 North 15th Avenue, Phoenix, AZ 85007

Salary: $118,000 – $125,000 (DOE) 

Grade: 28

Open Until Filled (1st review of resumes Feb 10, 2025)

The Arizona Department of Administration (ADOA), Director's Office - Financial Planning & Analysis (FP&A) unit, is looking for a highly motivated and experienced Senior Finance Administrator to join our team!

Working directly under the agency's Chief Financial Officer, you will play a key role in shaping the agency's financial future. You will lead the development and implementation of agency-wide budget strategies that support our organizational goals and ensure responsible financial management. This includes establishing strong budget controls, overseeing our financial planning and analysis (FP&A) system, and conducting in-depth analysis of financial and policy issues to inform data-driven decisions. In addition to these critical responsibilities, you will utilize your leadership and communication skills to manage a team and collaborate effectively with stakeholders across the agency and beyond.

If you are a strategic thinker with a strong financial background and a passion for public service, we encourage you to apply!

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Develop and implement the agency's budget strategies and controls:
  • Develop and execute budget strategies across the agency, ensuring alignment with the organization's strategic goals and promoting sound fiscal stewardship
  • Lead planning and forecasting functions and incorporate performance measurement to optimize resource allocation
  • Establish comprehensive budget controls and policies, including developing allocation methodologies, managing budget timelines and workflows, and implementing procedures for budget estimates and revisions
• Lead and manage assigned budget team staff members:
  • Manage a team of analysts, finance administrators, and other staff
  • Efficiently allocate personal and team resources in a fast-paced environment with shifting priorities
• Administer the agency's financial planning and analysis (FP&A) system:
  • Develop and maintain financial models, direct user access and security roles, ensure data integrity and system integrations, generate reports, and train staff on system use
  • Lead efforts to improve the system and its functionality
• Coordinate with internal and external stakeholders:
  • Support the department's budget and business plans by coordinating assignments, providing guidance to divisions, and facilitating regular communication and collaboration between the budget team, accounting team, and business operations staff to ensure alignment on financial goals and strategies
  • Represent the department on budget-related matters to internal and external stakeholders
• Analyze and report on financial, legislative, and policy issues:
  • Conduct rigorous analysis of financial, legislative, and policy issues to determine fiscal impacts, identify potential risks, and develop recommendations
  • Monitor actual revenues and expenditures to ensure adherence to budget controls
  • Prepare budget summaries, memos, reports, and the department's annual budget submission for agency leadership

Knowledge of:

• Operations, budget management, contract/vendor management, or procurement processes, ideally within a public sector organization
• Federal and state laws governing department programs
• Principles and practices of public administration
• Research methodology, project planning, development, organization, and workflow techniques
• Leadership and team building methodologies, supervision, and evaluation
• Practices relevant to professional and administrative staff

Skills in:

• Exercising a high degree of initiative, discretion, and decision-making to achieve objectives
• Excellent analytical, organizational, interpersonal, verbal, and written communication skills
• Supporting high-level public officials and executives
• Excel, PowerPoint, and other Microsoft Office applications
• Collaborative tools including Google Docs, Sheets, and Meets, as well as other video conferencing software and presentation tools
• Analyzing large data sets using database systems or business intelligence tools

Ability to:

• Work effectively in a complex organization, analyze programs, and design workable solutions for all stakeholders with potentially limited prior subject matter expertise on a certain topic
• Balance immediate priorities and urgent needs with the imperative to think strategically and thoughtfully for the longer term
• Simultaneously and holistically analyze budget, program data, and information concerning program operations to evaluate effectiveness

The ideal candidate will possess the following:

• Extensive Analytical Experience: At least five years of experience analyzing public policies, public finance, or legislation, demonstrating a strong understanding of the complexities within these areas
• Proven Leadership: A minimum of two years of managerial experience directly related to public policy, finance, or legislative analysis, showcasing the ability to lead teams and projects effectively
• Relevant Educational: Master's degree in business, management, public administration, or public policy from an accredited college or university is preferred

• Background and reference check, including a criminal records verification

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer