Sales Operations Coordinator

About Us: 

Advanced Systems Group, LLC enables creativity through better technology and operations for media creatives and content owners. From acquisition to delivery, on-premises or in the cloud, ASG ensures our clients’ success through tailored solutions. One of North America’s largest Media and Entertainment Technology and Operations suppliers, we provide engineering services, physical and cloud integration, training, support, and managed services. Our Managed Services deliver customized operations and services for all phases of media production, including creative and engineering. Founded in 1997, and providing nationwide services, ASG has teams based in Northern California, Los Angeles, the New York Tri-State Area, the Southeastern US, and the Rocky Mountain Region.  

We are looking for:  

Advanced Systems Group is seeking an experienced Sales Operations Coordinator to support Sales and Resource Operations. This role ensures smooth coordination between the Sales teams, Account Managers, and Resource Managers. This role will own and coordinate internal processes related to quoting, contracts, purchase orders, and project coordination.The ideal candidate will possess strong attention to detail and the ability to work in a fast-paced, deadline-driven environment. They will have strong business acumen, an understanding of how to achieve business objectives, and a commitment to providing a positive customer experience. 

Job Responsibilities:  

• Generate official sales quote in Q360 for both Embedded and Flex teams
• Generate and Input official quotes into Q360 and support ongoing sales efforts 
• Coordinate in managing and maintaining up-to-date rate cards, ensure they align with current pricing models and discount tables
• Coordinate with managing quote request from Account Managers & Flex Intake form   
• Manage Project setup within Q360 
• Price List and Rate Card administration
• Maintain the Sales Operations Sharepoint page with quoting information 
• Coordinate with sales, Resource Ops, and other internal teams to gather pricing, lead times, and other relevant details for the central repository in SharePoint
• Providing sales and administrative support to the Account Manager and Resource Ops team to ensure smooth operations
• Coordinate the organization and maintenance of contracts and associated data, including tracking contract lifecycle milestones and updating records as needed
• Act as a liaison to facilitate communications between internal teams and clients, supporting Account Managers in maintaining customer relationships and providing project updates
• Ensure timely and accurate data is captured on projects for profitability analysis
• Coordinate sales support process functions, including pipeline management supporting our efforts to track and secure contracts marketing lead management, participating in meetings
• Providing sales and administrative support to the Account Management team to ensure smooth operations
• Management and upkeep of the Contracts and relevant data elements

Qualifications & Experience:  

• Bachelor’s degree in Business Administration, Operations Management, and Project Management or related field
• 3-5 years of experience working in client-facing roles in sales support, and operations management in a fast-paced, deadline-driven environment
• Experience with Paylocity strongly preferred
• Working knowledge of Q360 strongly preferred
• Exceptional written and verbal communication skills

Compensation & Benefits: 

This full-time role offers a salary of $57,000 - 80,000 annually depending on experience.  At Advanced Systems Group, we prioritize an inclusive work environment and offer a variety of benefits to support our diverse team, including:

• Comprehensive medical coverage with 3 different plans to fit your needs, and 100% of the employee medical premium covered by ASG, and affordable rates for your family.
• Discounts on health and wellness programs, plus savings on travel and more.
• Voluntary benefits including disability, accident, critical illness insurance, and pet insurance.
• Employee Assistance Program offering counseling, financial coaching, and more.
• Paid time off to relax and recharge.
• Additional benefits to help you plan for the future, like life insurance and 401k.  

Interested applicants, including those from Washington state, may contact recruiting@asgllc.com to request a full disclosure of the benefits offerings.   Advanced Systems Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Apply