Project Coordinator, Physician Leadership & Learning (12 Month Contract)

At Doctors of BC our vision is to promote a social, economic, and political climate in which members can provide the citizens of BC with the highest standard of health care, while achieving maximum professional satisfaction and fair economic reward.

Together, we make a difference so our doctors can make theirs. Join us today!

THE JOB: Project Coordinator, Physician Leadership and Learning (12 Month Contract)

The starting salary range falls within the minimum to mid-point of the salary range.

Starting Salary Range: $57,160 - $71,450

The Project Coordinator for Physician Leadership and Learning leads the strategic alignment and distribution of resources between multiple programs across the JCCs that focus on the development of physician leadership and advanced quality improvement. With a key focus on cross-committee collaboration, this role develops and contributes to the implementation of work plans to align physician-focused development opportunities and drive program success. In addition to drafting program communications and collaborating with vendors to plan training and skill development opportunities, this role is the primary point of contact for UBC Sauder Physician Leadership Program (PLP) cohorts and provides secretariat support for the  PLP advisory board. This role oversees the JCC Physician Leadership Scholarship Program (PLSP), reviewing program data to stay ahead of leadership development trends, developing and supporting the implementation of program improvements, and ensuring program operations remain within a fixed fiscal budget.
The coordinator works with multiple key partners, including varying levels of Health Authority representatives and subject matter experts, as well as teams across the JCCs, to ensure the smooth execution of physician learning programs.

In addition to operations, the Project Coordinator is responsible for partner engagement and reporting. This includes preparing monthly, quarterly and as-needed reports to various committees and health authority leaders, including VPs of Medicine. The coordinator also leads the negotiation of group discounts for large-scale global events, where the PLSP supports participation. Regular written and virtual communications with partners, such as HA and Physician Leaders, and global event organizers will be required, along with the development and presentation of program improvement recommendations to the PLSPs physician advisory group. This role demands strong organizational skills, budget management knowledge, and the ability to establish and maintain effective relationships across multiple levels of partners and manage shifting priorities.

WHAT SUCCESS LOOKS LIKE

Analytical Thinking (I):

• Coordinates information gathering and reporting, reviews trends, and compares them to expectations.
• Defines priorities within performance objectives and prioritizes multiple issues and opportunities.
• Conducts research to define problems and prepares responses to anticipated questions.
• Anticipates issues that are not readily apparent, identifies root causes and effects, and considers the possible outcome of potential solutions.
• Reports and identifies areas that need guidance in order to resolve complex issues.

 Building Relationships (I):

• Establishes and maintains relationships and partners with others to achieve expectations.
• Shares information and readily determines to whom to go for relevant information.
• Seeks occasional assistance and feedback in the problem-solving process.

 Problem Solving (I):

• Applies problem-solving methodologies and tools to diagnose and solve problems.
• Shows empathy and objectivity toward individuals involved in the issue.
• Analyzes multiple alternatives, risks, and benefits for a range of potential solutions.
• Recommends resource requirements and collaborates with impacted stakeholders.

 Thoroughness (A):

• Identifies potential areas of conflicting priorities and vulnerability in achieving standards.
• Reviews department’s progress against established goals, objectives, service level targets, and project milestones.

• Supports others in achieving deliverables by efficiently allocating resources and providing common organizing systems, techniques, and disciplines.
• Maintains a proactive work review and approval process prior to assignment completion.
• Solicits internal and external customer evaluation of performance and devises measures for improvement.

Communication For Results (I):

• Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting and problem solving.
• Seeks and shares relevant information, opinions, and judgments.
• Handles conflict empathetically.
• Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice prior to taking action when appropriate.

Doctors of BC Team Member: Approaches work with a collaborative spirit recognizing we are better together. Embraces change, provides excellence in service and is accountable for their results and helping others achieve theirs. Does the right thing, not the easy thing. Speaks openly and honestly to tackle tough challenges and enrich relationships. Balances hard work with fun and is genuinely friendly and committed to other’s wellbeing.

WHAT YOU BRING

• A Bachelor’s degree in a related field and two years of progressive and related experience or an equivalent level of related work experience in lieu of post-secondary education.

• Knowledge of BC’s health care system and experience working with family physicians and specialists would be considered an asset.
• Specialized knowledge in a technical or professional discipline, preferably in a health, not-for-profit, adult education, government or business sector, and an ability to apply technical/professional concepts and applications to tasks or activities.
• Excellent judgment in setting priorities, and managing time, identifying issues and problem-solving while working towards deadlines.
• Excellent diplomacy, communication and relationship management skills, with a demonstrated ability to interact with highly trained professionals and diverse stakeholders.
• Organized, resourceful and efficient with an outstanding attention to detail, particularly in matters related to internal and external communications.
• Excellent interpersonal, written, and verbal communication skills and the ability to represent the team, department and organization with a high level of professionalism.
• Proven ability to respond to a wide variety of issues and deal with ambiguity and conflicting demands.
• Effective research and writing skills with a proven ability to develop clear and concise communication.
• Demonstrated proficiency with PC based software, particularly Caspio, Microsoft PowerPoint, Word, Excel, and Outlook.
• Demonstrated ability to work independently and as a member of the team.

Doctors of BC thanks all applicants; however, only those selected for an interview will be notified.

Doctors of BC celebrates diversity, challenges inequality and is committed to sustaining an inclusive and diverse community. We do not discriminate against any applicant regardless of age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, socio-economic background, political beliefs and affiliations, family circumstances or other irrelevant distinction.