Procurement Specialist Senior

ARIZONA DEPARTMENT OF CORRECTIONS REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

PROCUREMENT SPECIALIST SENIOR

Job Location:

Address:

Procurement Services
701 East Jefferson Street
Phoenix, Arizona 85034
https://corrections.az.gov

Posting Details:

Salary:  $72,000.00

Grade: 22

Closing Date: 3/30/2025

Job Summary:

Do you have at least three (3) years of professional procurement experience? Are you certified as a Public Procurement Officer (CPPO) or Professional Public Buyer (CPPB)? This is the next step in your procurement career. Join our Amazing team of Procurement professionals. Apply today!

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking to hire an elite strategist who can establish sourcing solutions to fill our Procurement Specialist Senior position. This position researches, analyzes, develops, and implements sourcing solicitations for the procurement of goods and services. Coordinates contract administration for professional services and agreements. Manages and monitors ongoing term contracts, leases, and agreements to ensure timely renewals. It also establishes contract goals, identifies potential difficulties, and utilizes procurement tools to establish contract objectives for the agency.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

- Prepares, issues, evaluates, and awards complex, formal, and technical Request for Proposals/Invitations for bids in accordance with the Arizona State Procurement Code
- Works with subject matter experts to gather and assess business requirements, i.e., conducts market research, analysis, and benchmarking
- Negotiates contractual agreements with vendors and prepares award documents and holds post-award meetings
- Conducts contract administration activities once procurement actions are established to ensure, but not limited to compliance with ADCRR policies, procedures, contractual requirements, and vendor performance/reporting
- Prepares, develops, and writes correspondence
- Handles multiple complex annual contracts and tasks simultaneously
- Reviews incoming requests from program areas for appropriate procurement actions for the format, adherence to specifications, contract procedures, and legality as assigned
- Serves as the primary point of contact for vendors on contractual matters
- Acts as a resource for staff, providing technical support to all Divisions within the Agency in relation to procurement and contractual issues
- Establishes and manages professional relationships with vendors and internal stakeholders
- Conducts on-site inspections in conjunction with Requests for Proposals
- Interprets, trains, and provides administrative and technical support to ADCRR staff involved in the procurement/contracting process pertaining to Federal and State regulations governing contract agreements
- Utilizes data analytics to assist internal stakeholders in the development of business strategies designed to optimize expenditures/return on investments
- Represents the Procurement Services Unit (in-house, with other State agencies, political subdivisions, or private entities) as requested and related to areas of responsibility
- Studies bulletins, articles, and other literature and attends professional development events to gain industry best practices
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- State and Federal statutes and rules related to government procurement activities and contract administration
- Best practices to determine appropriate sourcing strategies/methods
- Lean tools and Arizona Management System
- Supply chain, logistics, and resource management
- Solicitation techniques and methods of conducting research
- General accounting practices as they relate to contracts and vendors
- Sources of supply, local markets, and price trends
- Computers and various software applications

Skill in:
- Verbal and written communication
- Public speaking for effective customer/vendor relations for contract negotiations and dispute mediation
- Project management and organizational techniques
- Analytical and problem-solving negotiation for bid protest resolution and contract claim resolution
- Understanding and explaining contract/procurement policies, procedures, and processes
- Establishing and maintaining interpersonal relationships
- Interpreting business issues and recommending solutions / best practices
- Negotiating contractual terms and conditions

Ability to:
- Develop and implement highly complex procurement operations
- Make decisions and summarize data related to comprehensive contracts
- Deal with several complex tasks simultaneously
- Prioritize work assignments
- Synthesize, summarize, and analyze a variety of data/sources and formulate workable recommendations
- Work in a dynamic team environment that allows the incumbent to be responsive to changing goals and priorities

Selective Preference(s):

Bachelor’s degree in business, public administration, accounting, finance, or purchasing and three (3) years of professional procurement experience negotiating contracts

Professional certification and/or nationally recognized certifications such as Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB)

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

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