Procurement Operations Sr. Specialist

Nature and Scope

This position will support Supply Chain Operations, primarily focusing on Procurement activities. The incumbent will be a self-starter and will ensure the accuracy of procurement related documentation and adherence to applicable procedures and policies. The incumbent will also be called upon to represent company matters as it pertains to external, site specific, procurement issues and opportunities. Requisite skills include the ability to work with minimal oversight, attention to detail, sound mathematical abilities, excellent communications skills and professional demeanor when dealing with vendors, suppliers and internal stakeholders. 

Essential Duties and Responsibilities

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

• Leads and manages assigned procurement projects and Electronic Purchase Requisitions from initiation to completion, which may also include supplier selection, negotiations, contract management; and ensuring full compliance with all policies, procedures, regulations and standards of business conduct.

• Collaborates with internal stakeholders to align procurement strategies with business objectives and assist in the development of procurement strategies, tactical plans, policies, and processes.

• Oversees supplier relationships, ensuring adherence to contractual terms, while coordinating with Legal and other ARI Business Units on contract reviews when necessary.

• Analyze procurement data to identify cost-saving opportunities, process improvements, and supplier performance, providing insights and recommendations to management.

• Utilizes analytical tools and systems to assess supplier data, generate reports and forecasts; provide strategic insights on procurement trends, risks, and performance, and support decision-making to enhance procurement effectiveness and meet business goals.

• Deploys purchase requisitions to buyers in accordance with assigned categories; processes revisions as needed.

• Auditing and finalizing purchase orders completed by other Buyers.

• Reviews Electronic Purchase Requisitions, calculates dollar value of request, verifies proper approvals, inputs previous purchase history and notes benchmark pricing when available. Re-routes requests for additional approvals as necessary, obtains missing or incomplete justifications; notifies requestor if purchase is denied.

• Research Purchase Order invoice and receiving discrepancies and presents findings to management for approval to close-out, correct and resolve issues.

• Self-reporting of key/critical activities to department head. This includes reporting on results of negotiation efforts. Maintains organized files/records to provide a clear and logical audit trail.

• Initiates, routes and files Return Merchandise Forms, Tax Exempt Certificates and Credit Approval Documents as needed.

• Supports Buyers as assigned; expedite/de-expedite materials as required.

• Assist with internal Procurement Documentation Oversight - including but not limited to - TrackWise vendor modifications and/or SOP Revision through Veeva.

• Perform any other tasks/duties as assigned by management.

Education Requirements and Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Bachelor’s in Business, Finance or related field, or the equivalent in experience, required.

• Minimum of 2 years' related experience, preferred. Preferably in a fast-paced manufacturing pharmaceutical environment.

• Experience in managing supplier relationships, contract negotiations, and working with various contract types, pricing structures, terms, conditions, SLAs, etc., required.

• Proficiency in MS Word, Excel, Outlook, Power Point, mainframe computer and general mathematics.

• Advanced Excel (knowledge of macros desirable).

• Strong negotiation, communication (oral and written), and analytical skills, with demonstrated accuracy and attention to detail.

• Reporting and project management skills, detail oriented, organized and analytical.

• Ability to handle multiple priorities in a fast-paced environment, working independently with minimal supervision while adhering to company standards.

• Team-player attitude with a strong focus on collaboration.

• Travel between sites as needed (OH/NY/CA).

Expected Salary range:

$62,300 - $75,000

The salary range displayed is the minimum and maximum salary range for the role that the employer in good faith believes to be accurate at the time of the posting of an advertisement for the role.  Actual compensation for the role will be based on a number of different factors including but not limited to the candidate’s qualifications, education, knowledge, skills and experience.

American Regent also offers a competitive total rewards package which includes healthcare, life insurance, profit sharing, paid time off, matching 401k as well as a wide range of other benefits.

American Regent celebrates diversity and we are committed to creating an inclusive environment for all employees. We are an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, or protected veteran status.

Applicants have rights under Federal Employment Laws.

• FMLA poster: https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf
• Know Your Rights: Know Your Rights: Workplace discrimination is illegal (eeoc.gov)
• Employee Polygraph Protection Act: https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

American Regent Inc. endeavors to make https://americanregent.com/Careers accessible to any and all users.  If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please email hrtalentacquisition@americanregent.com.