Procurement Officer

Salary/Position Classification

• $59,200 - $62,000 Annual, Negotiable, Exempt
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): Yes

Purpose of Position

The purpose of this position as a primary member of the Procurement Department is to work to ensure the objectives and goals of the department, which are outlined in the mission, are maintained, and achieved. 

Duties & Responsibilities

• Work with units across the University to execute the procurement process; use independent professional judgment to determine the appropriate method of procurement
• Collaborate with campus department to establish the statement of work (SOW), performance measures, award criteria, terms and conditions, and other requirements to create clear and concise Request for Proposal (RFP) and Invitation for Bid (IFB) documents, formal and informal following all applicable North Dakota laws and regulations, North Dakota University System (NDUS), and University of North Dakota policies
• Develop proper terms and conditions following all applicable North Dakota laws and regulations, North Dakota University System (NDUS), and University of North Dakota policies
• Oversee pricing negotiations, service contracts and authorization of new vendors
• Secure favorable terms and negotiate purchases of goods and services for the University, assuring vendors are in good standing with the state
• Act as liaison between university units and vendors
• Responsible for integrity of departmental purchase requisitions over set threshold for accuracy, procurement action, proper account coding, legal review, and compliance with all university policies
• Execute post-award contract performance management actions on assigned commodities. Monitor and evaluate contractor performance for compliance with terms and conditions of contracts
• Analyze and resolve conflicts with suppliers with reference to quality, payment discrepancies and/or contract terms and conditions
• Advise internal and external end users on policies, procedures, order status or request for specification and pricing assistance
• Attend conferences and training to keep up to date with industry trends, legal requirements and gain knowledge from peers on processes and content improvements
• Keep abreast of changes in University policy, federal and state regulations, and vendor requirements, in order to be a valuable resource to the UND community

Required Competencies

• Superior interpersonal/verbal/written communication skills with the ability to write and speak concisely, articulating thoughts clearly and exhibiting logical sequential order
• Excellent customer service, organizational and prioritization skills
• Ability to take initiative and be self-directed
• Flexibility to handle a broad range of responsibilities as well as the ability to manage multiple projects simultaneously
• Demonstrates ability working in a cohesive team, willing to back up and support other team members and treat others with respect, while confidently contributing to the team
• Anticipates and adjusts for problems and roadblocks
• Demonstrates effective listening skills; listens to others, interprets message, checks for understanding
• Has an openness to new and different ways of doing things; Ability to look for efficiencies in processes and offer value added suggestions
• Requires use of PeopleSoft and procurement-to-pay software
• Proficient with Microsoft Office, including Word, Outlook, and advanced knowledge of Excel
• Ability to negotiate

Minimum Requirements

• Bachelor's degree in Supply Chain Management/Purchasing, Business Administration, Finance or related field
• Experience with general purchasing principles
• Successful completion of a criminal history records check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• 3 years procurement experience
• Experience in sourcing of services and commodities
• Experience applying North Dakota laws, SBHE policies, NDUS procedures and UND processes and procedures
• Certification by a recognized professional organization such as: Certified Purchasing Manager (CPM), Certified Associate in Contract Management (CACM), Certified Professional Contract Manager (CPCM), or Certified Purchasing Professional (CPP)
• Experience working with PeopleSoft
• Experience with an eProcurement system
• Experience working specifically with Jaggaer E-procurement system