MB Law Consulting - Executive Assistant

Hey there! 

This is the team at MB Law Firm Consulting. Before diving into the specifics of our job opportunity, let’s give you a bit of background about who we are and what we stand for.

At MB Law Firm Consulting, we aim to elevate small to medium-sized law firms to their peak performance. With over twenty years of expertise in partnering with legal professionals across various sizes and types, we've faced every challenge in the legal industry. We’re all about improving our client’s firms through strategic planning, succession planning, advisory, and improving operations.  As part of this, there is always a component of removing the operational hassles that distract from legal work, ensuring that law firms run as smoothly and efficiently as possible.

Our focus is on our client's success. We specialise in optimising each law firm's operations, which not only recovers valuable billable hours but also paves the way for substantial growth. From specialised consulting for unique projects and transitions to crafting long-term strategic and operational strategies, we're dedicated to propelling law firms forward! We truly partner with our clients and care deeply for this success.

Ready to make an impact in the legal world? Join us at MB Law Firm Consulting, where you can work alongside industry professionals, contribute to meaningful initiatives, and escalate your career to new heights. Let’s transform lawyers into super lawyers!

As the Executive Assistant, you will provide essential administrative support to the President and general office support for the wider team. You will interact regularly with staff members, clients, and be considered a trusted team member, requiring sound judgement and discretion. Your role will significantly free up the President by managing their schedule, emails, sales process, client billing, and client service. You will be the President’s right hand person and involved in many aspects of the business.

In this role, you will:

📅 Schedule appointments and maintain calendars.

📧 Monitor the President’s emails and handle basic correspondence or escalate as necessary.

📈 Ensure President is prepared for prospect, client, and business development meetings.

🤝Proactively help President stay organized and on top of her work.

📝 Coordinate team meetings and document weekly meeting minutes.

💼 Support the sales process by preparing client invoices and manage payments to vendors and subcontractors.

📈Help track information and expenses in spreadsheets 

👥 Manage staff onboarding.

📋Maintain Human Resource workflows and projects.

📋Manage client onboarding and offboarding

📧 Maintain email contact information in the CRM and electronic filing system and save client documents to Google Drive.

📋 Act as a resource to other staff members, reviewing documents and making recommendations.

📢 Provide direction and guidance to other staff members as needed.

🛠️ Provide client management and support to include coordinating documents, gathering information and sharing internally and with outside contractors and tracking to ensure completion

👥Attending meetings with the President to take notes and implement the next steps using Monday.com, Slack, or other means to move the tasks discussed in the meeting forward.   

📊 Manage administrative client projects.

Working Hours ⏰:Full-time - Working till ideally from 6:00am EST to 15:00pm EST time. However there is flexibility dependent on the day.

Requirements

To excel in this role, you need to have: 

✅ Over 2 years of experience in either an executive assistant, administrative assistant or office support position.

✅ Must be Tech Savy : Proficiency in Google Office projects, Google Sheets and excel.

✅ Strong skills in email and calendar management, serving as a reliable right-hand support.

✅ Have a background working for a law firm or professional services environment.

✅Proficient in quickly learning and adapting to new technologies.

As the Ideal Candidate, you should be:

✅ Proactive with excellent client service skills.

✅ Organised, detail-oriented and enjoy helping others.

✅ Process-driven and a nice person to work with.

✅ Comfortable handling sensitive information and maintaining confidentiality.

✅ Able to work independently as well as part of a team.

✅ Capable of prioritising and handling multiple responsibilities and tasks.

✅ Strong in both verbal and written communication skills.

✅ Excellent in time management skills.

Brownie Points for:

✅ Experience with Monday.com, CRM.

✅ A Bachelor's degree.

Benefits

What’s in it for you?

• 💰 Competitive Salary: Earn a monthly salary of $1,600-$2,000.*
• 🌴 Global Work Flexibility: Work remotely from anywhere in the world.
• 🌟 Opportunities for Growth.
• 🌴 PTO : Receive 11 days of paid holidays per year. An additional paid week off between Christmas and New Year.  This includes 1 day for Christmas observed and 4 additional days paid. 2 weeks of paid vacation to start and your birthday off.

The JobRack team are working with MB Law Firm Consulting LLC to help them find their new team member. 

The hiring process for this position will include the following steps:

1. Completing the application form on JobRack.
2. Recording a short video introduction of yourself.
3. If shortlisted, completing test tasks.
4. Attending video interviews to discuss your previous experience and the new role in more detail.

The JobRack team has gained a full understanding of the MB Law Firm Consulting LLC’s needs and will review, filter, screen and test candidates in line with this.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

At the request of MB Law Firm Consulting LLC applications for this position must be submitted through JobRack and direct contact with the employer is not allowed.

Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.