Legal Assnt III

Legal Assnt III (00049186) 

Organization

: TEXAS MEDICAL BOARD 

Primary Location

: Texas-Austin 

Work Locations

: George H.W. Bush 1801 Congress Ave Suite 9.200 Austin 78701 

  

Job

: Legal 

Employee Status

: Regular 

Schedule

: Full-time Standard Hours Per Week: 40.00 

Travel

: Yes, 5 % of the Time State Job Code: 3576  Salary Admin Plan: B Grade: 20  

Salary (Pay Basis)

: 4,834.54 - 4,834.54 (Monthly) 

Number of Openings

: 2 

Overtime Status

: Non-exempt 

Job Posting

: Apr 3, 2025, 9:26:47 PM 

Closing Date

: Ongoing 

Description

 

Internal/ External

Remote Eligible

How to Apply             

All applications for employment with the Texas Medical Board must be submitted electronically via CAPPS at CAPPS RECRUIT or submit application through Work in Texas (WIT) before 12:00 a.m. central time on the job closing date. Applications can be FAXED to 512.305.7124 or e-mailed to Human.Resources@tmb.state.tx.us. All fields on the application must be completed. We may reject applications that do not include all the required information. Resumes do not take the place of the information required on the state of Texas application. 

Additional Information

Must reside in Texas and within commuting distance with the Austin Office. No dual state employment with another state agency or higher education is allowed. Selected candidate will be required to disclose any outside employment while an employee of the Texas Medical Board to avoid any conflict of interest while performing the work and mission of the agency. Must provide DOB for background check. Agency does not reimburse for travel or lodging expenses to attend job interviews. Virtual job interviews can be requested. For veteran’s preference, please submit with your application a copy of the DD-214.

Additional Military Crosswalk information can be accessed at:

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_Legal.pdf

Agency Information

We have over 256 employees across the state of Texas. We are a collaborative and team environment work culture that values an environment of trust and accountability. Together we work towards our Board’s mission to protect and enhance the public’s health, safety, and welfare by establishing and maintaining standards of excellence used in regulating the practice of medicine and ensuring quality health care for the citizens of Texas through licensure, discipline, and education.

We value employee work-life balance and provide our team incentives that include telework, flexed and compressed work schedules, wellness leave, health insurance and retirement programs, 401K, vacation paid leave, sick paid leave, holiday pay, promotional opportunities, free parking, employee assistance program, and other various benefits.

 

Qualifications

 

GENERAL DESCRIPTION

Performs highly complex (senior level) legal assistant work to support Staff Attorneys responsible for enforcement litigation. Duties include analysis of investigative reports and managing legal/administrative support for SOAH hearing processes, including knowledge of SOAH rules, filing process and deadlines. May assist with training and oversight of administrative staff. At the direction of staff attorneys is responsible for preliminary preparation of SOAH case evidence. Assists with investigative process for SOAH cases including processing subpoenas, obtaining certified records from courts and other public entities, obtaining, verifying, and organizing affidavits and working with non-retained witnesses to obtain sworn statements and affidavits on SOAH cases. Reports to the Legal Assistant Supervisor and Director of Litigation and works under limited supervision with considerable latitude for the use of initiative and independent judgment.

PRINCIPAL JOB DUTIES AND RESPONSIBILITIES

100% 

·       May attend proceedings and assist staff attorneys with presentation of evidence.

·       May work with the investigations department to obtain prescription data for licenses.

·        For SOAH cases, will assist with case tracking, organization of pleadings and discovery and maintain litigation files electronically.

·       Works with administrative staff to maintain the agency file and verify evidence returned from SOAH.

·       Assists with preparation of evidence for review by expert witnesses.

·       Assists with evidence organization, witness coordination, certification of documents, affidavits and sworn statements in temporary suspension and cease and desist cases.  

EXPERIENCE AND EDUCATION

•          Graduation from standard senior high school or equivalent is required.

•          Certificate of graduation from a course of study as a Legal Assistant/Paralegal and/or graduation from an accredited four-year college or university with major course work in law or a related field is preferred.

•          Experience in legal assistant/paralegal work is required.

•          Must be in good performance standing in the agency and in your department. (For Internal Applicants Only)

•          Experience handling SOAH matters is preferred.

•          Must be proficient in Microsoft software (Word, Excel, E-Mail), SharePoint, and Teams. 

KNOWLEDGE, SKILLS, AND ABILITIES

•          Knowledge of legal terminology, or research methods, and techniques; and of administrative and court procedures

•          Knowledge of office practices and procedures

•          Skills in word processing and other standard office equipment

•          Skills in management of filing systems to assure accurate and rapid storage and retrieval of case documents.

•          Skill in establishing and maintaining cooperative working relationships.

•          Ability to plan work and meet deadlines.

•          Ability to prioritize work to effectively meet multiple project deadlines.

•          Ability to analyze complex documents.

•          Ability to prepare detailed reports and documents.

•          Ability to conduct moderately complex legal research, interpret statutes, rules, regulations, and case law, and relate research to cases in question.

•          Ability to train and provide guidance to others.

•          The ability to establish goals and meet them.

•          Ability to organize and handle multiple tasks with flexibility.

•          Ability to communicate and interact effectively with members of the public and peers.

•          Ability to consistently display a professional demeanor.

WORK ENVIRONMENT REQUIREMENTS

•          If remote or hybrid work schedule applicant must have a dedicated, quiet, and secure workspace that ensures privacy and minimal distractions to maintain confidentiality while working remotely.

•          If remote or hybrid work, an applicant must have reliable and secure high-speed internet access with a minimum of 20 MBPS download and 2 MBPS upload.  Applicants may be required to provide confirmation from the area ISP.

•          All applicants must be familiar with or have a willingness to learn Microsoft suite (e.g. Word, PowerPoint, SharePoint, Excel, and Microsoft Teams).

•          All applicants assigned to an agency issued device (e.g. laptops, IPADS, cell phones) must use the agency device assigned to them to conduct agency business.  The use of personal devices to perform official work responsibilities is not permitted unless formally approved.

PHYSICAL REQUIREMENTS AND/OR WORKING CONDITIONS

The principal job is performed in a standard office or remote environment and requires:

•          All applicants must be available to work Monday-Friday during standard business hours in the central time zone (CT), regardless of their physical location and have regular and punctual attendance.

•          All applicants will have prolonged periods of sitting and extensive computer screen time due to computer use.

•          All applicants will have frequent use of keyboard, mouse, and other input devices.

•          All applicants need to have the ability to participate in video calls, phone calls, and virtual meetings.

•          All applicants may experience frequently working under deadlines, individually or as a team member, and at times may collaborate with others to meet deadlines.

•          All applicants may generally experience low physical demands, occasional lifting of equipment up to a certain weight (e.g. 10-40 lbs.). 

LEGAL REQUIREMENTS

•          Cannot hold outside employment that interferes with assigned work schedule, nor does it constitute a conflict of interest with TMB employment and services.

•          Must reside in Texas and within commuting distance of the Austin office.

•          Dual employment at another state agency or Texas public university is not permitted.

•          A DPS background check will be conducted.

•          If hired, must provide documentation(s) within three days of hire that establishes identity and employment verification.

•          Compliance with all agency policies and procedures, including but not limited to applicable confidentiality, security and safety rules, regulations and standards. 

NEW HIRES/REHIRES

60-day waiting period for health coverage. 

REMARKS

Resumes will not be accepted without a completed and signed State of Texas application. Only the candidates selected for an interview will be contacted and will receive written notification of application results. 

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER 

The Texas Medical Board does not discriminate on the basis of race, color, national origin, sex, age, religion, disability or veteran status. Employment opportunities shall not be denied a qualified individual with a disability that requires a reasonable accommodation. The applicant should communicate requests for reasonable accommodations by calling (512) 305-7142.

Selective Service Requirement: If selected for employment, male applicants ages 18 through 25 must present proof of registration or exemption with the federal Selective Service System.

Apply