Executive Assistant (US Based - Clean Energy Technology Startup)

Work Arrangement: Fully remote, overlapping US EDT working hours.

Job Type: Full-time, Independent Contractor

Salary Range: $1,500 up to $1,800 per month

Work Schedule: Variable/on-call, 40 hours per week

Locations: Remote, open to candidates in the Philippines

Holiday Adherence: US Holidays

PTO Entitlement: 15 days per year

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community-oriented opportunities like an annual retreat.

About the Company:

A US-based clean energy technology company focused on developing breakthrough fusion energy solutions. Their mission is to create advanced fusion technology for both immediate specialized applications and long-term commercial energy generation. The company fosters a fast-paced, dynamic environment where team members are expected to take ownership of projects and collaborate across functions.

Role Overview:

As an Executive Assistant, you will play a crucial role in supporting the operations of our innovative clean energy company. You will work closely with various teams, including engineering and finance, to ensure smooth and efficient workflows. In this fast-paced environment, you will have the opportunity to contribute to the growth of a groundbreaking company while helping to shape the future of energy through effective administrative support and collaboration.

Your Impact:

Your role will be essential in ensuring seamless operations and effective communication across various teams. You will directly contribute to the company’s mission by providing the administrative support necessary for driving projects forward and facilitating decision-making processes. Your efforts will help enhance productivity and support the overall growth of our innovative clean energy initiatives.

Key Responsibilities:

1. Administrative Support

• Provide comprehensive administrative assistance to ensure smooth daily operations, including managing schedules, coordinating meetings, and handling correspondence.
• Maintain accurate records and documentation, ensuring timely updates and access to critical information.

2. Reporting & Compliance

• Prepare and distribute reports for internal stakeholders, ensuring clarity and visibility into key activities and processes.
• Assist in ensuring compliance with company policies and regulatory requirements in all administrative functions.

3. Stakeholder Engagement

• Build and maintain positive relationships with internal teams and external partners to facilitate effective communication and collaboration.
• Monitor and assess ongoing projects and initiatives to support timely execution and address any emerging challenges.

Requirements

Must-Have:

• 2-3 years of experience as an Executive Assistant in startup environments.
• Exceptional attention to detail and strong organizational skills.
• Proven experience in record keeping and data entry.
• Excellent negotiation, communication, and stakeholder management abilities.

Nice-to-Have:

• Technical knowledge or a personal interest in engineering and clean energy topics.
• Familiarity with ERP or procurement software.

Benefits

• Competitive Salary: $1,500 up to $1,800 per month, based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: 15 days of paid time off
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

1. Application
2. Screening
3. Skills Assessment
4. Top-grading interview
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.