Executive Assistant, TA and CD&B

Job Requisition ID #

24WD81181

Position Overview

Autodesk is seeking an experienced Executive Assistant to join our talented team! You will report to and provide administrative support to the VP of Talent Acquisition (TA) and to the VP of Culture, Diversity & Belonging (CD&B.)  You are flexible, enjoy working in a fast-paced environment, can manage multiple tasks, and are not afraid of making recommendations to create better ways of working. This position requires initiative, tact, and independent judgement to proactively address potential problems and ensure an efficiently functioning team. Our idea of a great team includes transparency, rolling up our sleeves when needed, and supporting one another. We are looking for someone who provides administrative partnership to senior executives and acts as a facilitator and liaison, handling details of a highly confidential and critical nature. 

This role can be 100% remote in the U.S. You can expect to travel approximately 4 times per year, mostly domestically, and some internationally.

Responsibilities

• Provide administrative partnership to two Vice Presidents, including complex calendar management, planning, arranging domestic and international travel, and creating expense reports

• Provide staff meeting support, including preparing agendas, taking notes, and distributing meeting minutes and presentations, track action items, and communicating status

• Develop and maintain positive working relationships with internal and outside parties, including high-level contacts of a sensitive nature

• Manage and maintain team documents, information flow, web pages, wikis, and/or other knowledge management assets

• Make business travel arrangements and manage and communicate travel itineraries

• Plan and coordinate events and multi-day meetings on and offsite, including preparation of meeting materials, logistics, food, agenda, amenities, activities, and communications with attendees

• Partner with other EAs to coordinate between executives and manage tradeoffs and prioritization

• Manage ad-hoc projects

• Maintain email aliases, distribution lists and shared directories

• Maintain positive working relationships with staff, internal departments, and outside parties, including high-level sensitive matters

• Create presentations on behalf of your leaders or the greater team, including onboarding materials and presentation materials

• Work with Accounts Payable to ensure department bills are paid promptly. Be a point person for departmental purchases on behalf of your executives

Minimum Qualifications

• 5+ years of administrative experience in a fast-paced/dynamic company 

• Strong written and verbal communication skills

• Excellent interpersonal skills 

• Strong detail orientation and solid analytical skills

• High level of comfort with Microsoft Office Suite (Outlook, PowerPoint, Teams, Word, and Excel) 

• Collaborative team player and team building skills 

• Knowledge of business issues and needs and the ability to work within a matrixed organization 

• Knowledge of office management practices and procedures

The Ideal Candidate

• Passion for details

• Proactive and takes initiative 

• A communications wizard, able to be clear, concise, and convincing in both written and spoken communications

• Comfortable with multi-tasking, prioritizing, and are flexible with schedules 

• Enjoy working on complex assignments with a team or by yourself to get things done 

• Enjoy reaching out and building productive working relationships with people across all levels

• Comfortable working independently to determine methods and procedures on new assignments seeking clarity when an obstacle is in your way

• Trustworthy, collaborative, accountable, and flexible 

Learn More

About Autodesk

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

 

We take great pride in our culture here at Autodesk – our Culture Code is at the core of everything we do. Our values and ways of working help our people thrive and realize their potential, which leads to even better outcomes for our customers.

 

When you’re an Autodesker, you can be your whole, authentic self and do meaningful work that helps build a better future for all. Ready to shape the world and your future? Join us!

Benefits

From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Learn more about our benefits in the U.S. by visiting https://benefits.autodesk.com/

Salary transparency

Salary is one part of Autodesk’s competitive compensation package. For U.S.-based roles, we expect a starting base salary between $73,400 and $126,500. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, we also have a significant emphasis on annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Equal Employment Opportunity

At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Diversity & Belonging

We take pride in cultivating a culture of belonging and an equitable workplace where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging

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