Executive Assistant

Hi, we’re TechnologyAdvice.

At TechnologyAdvice, we pride ourselves on helping B2B tech buyers manage the complexity and risk of the buying process. We are a trusted source of information for tech buyers, delivering advice and facilitating connections between our buyers and the world’s leading sellers of business technology. 

Headquartered in Nashville, Tennessee, we are a remote-first company with more than 20 digital publications and over 500 global team members in the US, UK, Singapore, Australia, and the Philippines. We’re proud to have been repeatedly recognized as one of America’s fastest growing private companies by Inc., as well as a Tennessee top workplace. We work hard each day and have fun, too, with monthly virtual events, recreational slack channels, and the occasional costumed dance from our CEO.

All positions are open to remote work unless otherwise specified in the requirements below. 

Position Overview

We are looking for a game-changing Administrative Assistant to guide and support the ever-evolving needs of our growth-minded team. This role will serve to empower the Executive leadership team and direct reports to their greatest leadership potential, clearing roadblocks each step of the way. Organized is your middle name. Our ideal candidate will have had experience as an administrative or executive assistant, paralegal, legal assistant, or a practice manager - you’re professional, detail-oriented, and can move quickly between a variety of different projects. 

Employment Level: Mid-level 

Employment Type: Full-Time

Working Hours: 9pm to 6am PHT (APR-OCT) or 10pm to 7am PHT (NOV-MAR)

What you'll do

• Provide support to the leaders of the Executive team 
• Coordinate internal meetings, manage all logistics and collaborate with stakeholders to determine meeting agendas and objectives
• Implement consistent branding and design guidelines to create visually engaging and informative slide decks for presentations
• Work closely with subject matter experts to gather content and ensure accuracy and relevancy for presentations
• Conduct internal research, analyze data to identify trends and prepare presentations with actionable insights for executive-level meetings
• Assist in crafting clear and concise communications, including emails, announcements and reports
• Plan, organize, and manage all resources (people and materials) for the successful execution of special projects
• Plan and coordinate company events
• Act as a facilitator or host to a variety of virtual meetings
• Prepare a variety of highly confidential, specialized, and …