Executive Administrative Assistant - Remote or MN

We anticipate the application window for this opening will close on - 2 Apr 2025

 

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the LifeProvide expert and proficient executive-level administrative support to the Vice President of Sales USA for our Aortic business unit. Independently perform complex and diverse administrative duties while taking a proactive approach to anticipate and meet needs. Daily activities require cultural sensitivity when interacting with high-level contacts inside and outside the company. Candidate will have regular exposure to sensitive and confidential information requiring considerable use of tact, diplomacy, discretion and judgment.

Responsibilities: 

• Provides general administrative support including preparing communications, maintaining schedules, calendars, meeting and conference coordination, ordering supplies, travel coordination (domestic and international), and submitting expenses.
• Domestic and International Travel Logistics: Conduct travel research and advance planning, process visa applications and other travel documentation in a timely manner, and coordinate travel arrangements and accommodations, trip itineraries, and prepare expense reports.  
• Email Management: Monitor incoming emails and address or re-direct emails as appropriate.
• Calendar Management and Coordination: Maintain a calendar of Society Meetings, and other ongoing commitments as well as respond to meeting requests in a timely manner.
• Provides administrative support for complex meetings, demonstrating capability in audio conferences, video conferences, and a mastery of other technology as needed. Plans, prepares and coordinates special meetings including agendas, meeting materials, logistics, action items, travel and catering.
• Documents and Presentations: Draft brief correspondence of a routine nature, prepare and edit presentation materials for senior-level meetings, reports, and documents, sometimes with limited direction. 
• Drafts correspondence, reports, and forms. Demonstrates effective cultural sensitivity in titles and names and superior usage of grammar, formatting and identifying errors.
• Assists with the development, implementation and administration of projects and procedures, including presentations to the Executive Committee, Board of Directors, Senior Leaders and key external stakeholders.  
• Acts as an information resource on organizational policies and procedures.
• Prioritizes and executes special projects as needed.
• Performs a wide variety of non-routine administrative tasks and support special projects or assignments.
• Performs normal office functions such as setting up and maintaining files, arranging meetings and conferences.
• Administers inter-department or inter-unit programs or processes.
• Office Management: Manage and oversee effective and efficient office management.
• Gathers, compiles and reports on information relevant to projects/assignments.
• Serves as liaison between functions, employees, candidates and external stakeholders and organizations.
• Identifies issues and uses effective problem-solving techniques, tact and discretion in managing a variety of situations. Independently identifies reasonable alternatives and recommends alternative approaches to executives/Sr VPs or others.
• Use problem solving skills for process improvement in systems and processes.
• Demonstrates effective highly professional, interpersonal skills in handling sensitive and confidential information in a variety of situations.  
• Works independently, anticipating next steps, taking initiative, exercising discretion and sound judgment to ensure the executive is well-prepared for all elements of her daily and weekly schedule.
• Demonstrates learning agility and is able to pivot to accomplish tasks and assignments quickly. 
• Develops effective professional relationships and partnerships with internal and external stakeholders and organizations.  A thorough understanding of external contacts is required to handle requests and provide comprehensive and timely response and service.

Must Have: Minimum Requirements 

• 6+ years of administrative experience required

Nice to Have (Preferred Qualifications)

• Bachelor’s degree preferred
• 5+ years of executive-level administrative support
• Advanced proficiency in Microsoft Office Applications (Outlook, Word, Excel, PowerPoint, Teams), Internet
• Experience with Zoom, WebEx, Video Conferencing, BOX, SharePoint or similar software
• Experience making travel arrangements, including international travel
• Experience with Workday
• Experience in healthcare/med device highly preferred; understanding of the medical landscape
• Previous Medtronic experience
• Ability to learn quickly and navigate through complex, highly-matrixed environments
• Demonstrated complex problem-solving skills
• Flexible and agile in a constantly changing environment
• Exercises independent judgment and discretion
• Ability to interact effectively with senior level executives both internally and externally
• Strong teamwork and collaboration skills
• Ability to work well under pressure in a dynamic environment
• Good analytical and organizational skills
• Excellent customer service skills
• Ability to balance multiple time-sensitive tasks
• Exceptional attention to detail
• Excellent interpersonal and communication skills

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation
 

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.  We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
 

Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).

 

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

 

Regular employees are those who are not temporary, such as interns.  Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

 

Further details are available at the link below:

Medtronic benefits and compensation plans

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. 
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here.

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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