Event Coordinator – Remote!

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

None

Clearance Level Must Be Able to Obtain:

None

Public Trust/Other Required:

SSBI (T5)

Job Family:

Program Management

Job Qualifications:

Skills:

Event Management, Event Planning, Project Coordination

Certifications:

None

Experience:

5 + years of related experience

US Citizenship Required:

No

Job Description:

GDIT has been supporting the IHS mission for 20+ years; working with the agency to provide integral services to raise health access and availability to 2.6 million American Indians and Alaska Natives. You'll be part of modernizing the EHR platform to enable better data access, patient experience, and quality of care for 567 tribes, 37 states and over 600 medical facilities.

Our work depends on an Event Coordinator joining our team to support the Indian Health Service (IHS) Electronic Health Records Modernization (EHRM) program. As an Event Coordinator supporting the IHS EHRM program, you will be responsible for supporting the PMO for contract management execution support.

The primary responsibility in this position will be event planning for the program including IHS team members and subcontractors. You will work with the respective event owner to ensure everything is completed within the allotted times needed. We are looking for a highly motivated and well-organized individual who will take an ownership mentality for the planning and success of the events. The Event Coordinator will present a high-level kick off to all internal team members prior to each event outlining the high-level information of the event.

This position is fully remote with some travel to the events as needed.

HOW AN EVENT COORDINATOR WILL MAKE AN IMPACT:

• Work directly with the event owner to ensure logistics, traveler/attendee lists, and other event materials are prepared and delivered prior to the due date
• Reserve event space for events as needed based on size and need of event
• Coordinate with third party vendors for logistics as needed
• Coordinate with internal GDIT Supply Chain as needed for purchases
• Develop location guides for internal stakeholders
• Develop meeting guides for internal and external stakeholders
• Work collaboratively with client Event Planning Team
• Work collaboratively with sub-contracted event planning team, working as one team
• Be the driver and check that each and every step in the event process is being completed in the required timeframe
• Perform administrative and analytical tasks in support of a contract program
• Compile and Contribute to Weekly Status Meeting Minutes, Monthly Progress Reports, and Monthly Financial Reports, as needed
• Provide project coordination support to federal leadership/project managers and the GDIT team to ensure that contracts are well organized and running smoothly, including coordinating information and deadlines across projects, managing document repositories, assist in developing project artifacts, and being a trusted resource to the GDIT team
• Interact regularly with customers and other industry representatives to ensure successful events
• Extracts or compiles data from supporting management systems to provide managers with summaries or reports
• May supervise others

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s degree or equivalent combination of education and experience
• 5+ years of consistent event coordination within a medium to large company
• Experience researching event spaces, interacting with vendors, providing status updates, and keeping track of budgets
• Proficient in Microsoft Office Suite, specifically Word, Excel, PowerPoint, and Visio
• Must be able to obtain a Public Trust Level 5 clearance
• Ability to travel up to 25% of the year, if needed

DESIRED QUALIFICATIONS AND EXPERIENCE:

• 8+ years of relevant event experience
• Experience supporting federal contract program manager
• Task management experience and/or skills
• Proficiency with Adobe Acrobat Professional
• Excellent organizational and time management skills; ability to manage frequently changing priorities of competing importance
• Ability to communicate and interact effectively with internal/external teams including key stakeholders and customers
• Ability to work independently with minimal supervision and within tight deadlines, following detailed written policies, processes, procedures, and work instructions
• Ability to produce high-quality documentation that contributes to the overall success of our program

#IHSJobs

The likely salary range for this position is $76,500 - $103,500. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

10-25%

Telecommuting Options:

Remote

Work Location:

Any Location / Remote

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. GDIT typically provides new employees with 15 days of paid leave per calendar year to be used for vacations, personal business, and illness and an additional 10 paid holidays per year. Paid leave and paid holidays are prorated based on the employee’s date of hire. The GDIT Paid Family Leave program provides a total of up to 160 hours of paid leave in a rolling 12 month period for eligible employees. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class. Apply