Contract Management Coordinator

DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

CONTRACT MANAGEMENT COORDINATOR

Job Location:

 Division of Employment and Rehabilitation Services (DERS)
Finance and Business Operations Administration (FBOA) 
1789 West Jefferson Street, Phoenix, Arizona 85007
www.azdes.gov 

Posting Details:

Salary: $33.6538/ hourly ($70,000.00 annually)  

Grade: 21

Closing Date: Open until sufficient resumes are received

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES, please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come join the DES Team!

The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) strengthens Arizona communities by bridging and minimizing gaps to employment and independence.

DES is seeking an experienced and highly motivated individual to join our team as a Contracts Management Coordinator (CMC) with the Finance and Business Operations Administration (FBOA). This position is responsible for the end-to-end development of complex agency procurements that are vital to the success of multiple DERS programs. The DERS CMC performs a variety of highly complex functions which include: contract development, writing, editing, and/or reviewing agreements, interpreting Federal, State, and Department regulations/guidelines, reviewing contract amendments, proposals, and itemized service budget components, negotiating contracts, serving as a DERS procurement Subject Matter Expert (SME), conferring with and advising agency staff, managing and/or participating in activities of committees, procurement process meetings, task forces, ad hoc work or advisory groups, maintaining a projects database and forecasts of upcoming projects 18 months in advance. Development and maintenance of project plans for all efforts, providing expert technical support internally & externally, and providing development and training opportunities to DERS Contract Management Specialists.

This position may require travel to attend off-site meetings, training or conferences as needed.

Travel will be required for State business. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on State business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on State business shall maintain the statutorily required liability insurance (see Arizona Administrative Code [A.A.C.] R2-10-207.11).

This position may offer the ability to work remotely, within Arizona, based upon the department’s business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

• Initiate, coordinate, and manage all division tasks, including case management system updates/entries, from concept to award, for contracts and procurements for multiple highly complex programs including Task Orders, Service Specifications, Contracts, Income Share Agreements (ISA), Intergovernmental Agreements (IGA), and Memorandum of Understanding (MOU).
• Provide subject matter expertise to Contracts Management Specialists, Program Administrators, other internal customers, and representatives from other state agencies.
• Coordinate meetings with contractors, program administrators, and SMEs to identify areas of opportunity within area of responsibility.

Knowledge, Skills & Abilities (KSAs):

• Knowledge of business contract law and principles of contract management.
• Knowledge of State and Federal Procurement processes, LEAN methodologies, and database entry,
• Skills in oral and written communication.
• Skills to manage multiple projects effectively with attention to detail.
• Ability to provide effective guidance and expertise in procurement processes, development of contracts, programs, and projects.
• Ability to develop and foster relationships with project stakeholders internally and externally.

Selective Preference(s):

The ideal candidate for this position will have:

• At least three years of experience in state or local government procurement.
• Ability to proofread and edit documents within a contracts environment.

Pre-Employment Requirements:

• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us:

For questions about this career opportunity, please contact Maritza Duffy at (602) 679-5350 or maritzaduffy@azdes.gov.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting (602) 679-5360 or emailing maritzaduffy@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.

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