Analyst, Accounts Payable III

Job Title:Analyst, Accounts Payable III

Location:Remote/Home Based, Tennessee Home Office

Job Summary and Description:

Responsible for analyzing vendor and employee travel expenses, establishing vendors and recording bank information, reviewing purchase orders and contracts, processing vendor payment requests in EPRI’s Enterprise Resource Planning (ERP) system, examining and reconciling related accounts on a quarterly basis, while complying with internal control requirements.  Recommends and leads system and process improvements.

Key Responsibilities:

Accounts Payable:

• Analyzes documentation associated with vendor invoices, including the review of contractual, purchasing, and vendor terms; ensures proper approvals prior to payment per EPRI internal controls.
• Enters invoices including verification and validation of account coding. Entries include multiple types of payment requests and must comply with EPRI accounts payable key controls, procedures, and policies.
• Requests internal changes to EPRI’s ERP - tests and validates changes.
• Interacts with external vendors on a routine basis; including but not limited to analyses concerning the status of invoices and/or payments, with special attention directed to strategic vendor relations. Responds to inquiries and researches vendor statements, uncleared or rejected payments and makes corrections as required.
• Enters vendor banking and tax identification information to ensure accurate IRS reporting and bank payments.
• Identifies invoices and agreements that are for future years and properly records the expense and prepaid portions.
• Interfaces with management, technical and administrative staff to resolve contract and purchase order payment issues in a timely and accurate manner.  Responds to inquiries as required.
• Reviews relevant reports on a weekly basis or as needed to identify outstanding invoice issues. Researches and resolves issues to expedite invoices on hold, goods receipts (Including relevant attachments), and parked invoices.
• Prepares weekly cash report when requested.
• Monitors all AP mailboxes, moves invoices to respective processor and responds to inquiries as necessary.
• Clears all accounts payable general ledger accounts to reflect open balance sheet transactions.
• Performs weekly payment process for vendors and employees, following required procedures for preparation, processing, reconciling, and confirmation of file transfers to the bank. Processes other payments as required.
• Reconciles related accounts payable and travel accounts on a quarterly basis and examines for any activity requiring follow-up.
• Trains and coaches account payable analysts and students and assists in work prioritization.
• Able to independently complete assigned projects proficiently and timely and collaborate with others as needed.

Travel and Expense:

• Maintains, administers, and recommends edits to EPRI’s Corporate Credit Card program policies and procedures.
• Coaches and trains employees in understanding policy/procedures, as well as resolving questions and issues with purchasing card statement and travel expense processing, business travel, and corporate credit cards.
• Responsible for the ordering, distributing and cancelling of corporate credit cards, per EPRI’s process and procedures.
• Collects, allocates and deposits reimbursements associated with personal expenses, third party travel payments, and employee errors.
• Acts as liaison with travel related vendors and corporate credit card financial institutions. Recommends, tests, and implements changes to travel and expense system.  Notifies associated travel vendors of termed employees for closure of EPRI affiliation. Partners with the sourcing team and participates in respective vendor relationship meetings.
• Leads projects involving payables and expense/travel management processes.
• Review insights, trends, and behaviors from expense management oversight tool to identify non-compliant credit card and other expense purchases and recommends improvements to expense system to support reporting requirements of the sourcing group.
• Provides one on one training to new purchasing card holders.

Education and Experience:

• Bachelor’s degree in accounting or business or equivalent work experience that reflects the same level of expertise
• Five plus years of fundamental accounting principles (required)
• Strong skills in working with ERP systems (prefer SAP), Microsoft Excel, Word, and Outlook required
• Experience with online Travel and Expense Management systems.

Skills and Attributes:

• Knowledge of fundamental accounting principles and intermediate knowledge of payables sub ledger-to-general ledger interface
• Strong verbal and written communication skills, customer focus
• Able to work independently, plan and prioritize work, proactively identify and resolve problems, make sound decisions that support EPRI’s mission, and manage multiple tasks at the same time
• Proficient presentation skills
• Ability to develop and mentor AP staff
• Detailed oriented and self-starter

The salary range for this position is $59,850 USD to $69,300 USD annually.

This salary range is an estimate, and the actual salary may vary based on various factors, including without limitation applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.

This role is eligible to participate in EPRI’s annual incentive program. The amount of incentive varies and is subject to the terms and conditions of the plan.

This role is eligible to participate in EPRI’s standard employee benefit programs, which currently include the following: medical, dental, vision, 401k, STD/LTD and paid family leave, life and accident insurance, paid time off (flexible vacation, sick leave, and holiday pay).

EPRI participates in E-Verify, an online system operated jointly by the Department of Homeland Security and the Social Security Administration (SSA). EPRI uses the system to check the work status of new hires by comparing information from the employee's I-9 form against SSA and Department of Homeland Security databases.

EPRI is an equal opportunity employer. EEO/AA/M/F/VETS/Disabled

Together . . . Shaping the Future of Energy.

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