Administrative Services Officer 3

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ADMINISTRATIVE SERVICES OFFICER 3

Job Location:

Address: 1655 West Jackson Street,
Phoenix, AZ 85007

Posting Details:

Salary: $65,567.00 - $75,567.00

Anticipated Salary: $70,567.00

Grade: 22

Closing Date: 01/20/2025

Job Summary:

Under the direction of the Division DIFO, the business Manager performs a variety of complex duties in the area of airport finance and operations, FAA grant management, and airport tenants/concessions. This position plans, manages, tracks, directs, and oversees all the fiscal activities and business management functions for the Grand Canyon National Park Airport to include operational budgets, grants, general accounting, accounts receivable, accounts payable, financial and operational reporting, tenant leases and billing. Assist the Division Financial Officer and the Airport Manager in managing financial operations and reporting. This position adheres to Federal, State FAA and ADOT policies, statues, rules and regulations regarding Transportation, Airports and fiscal operations.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Administrator of GCNCONNECT billing system, develop content, assess/coordinate hardware/camera system needs. develops financial reporting, process improvements, customer communication/support, work with vendors/stakeholders to troubleshoot/resolve issues, analyse/confirm annual subscription costs.

Manage Airport FAA grant program, interface with FAA, tracking, monitoring entitlements, FAA notice of finding opportunities; prepare grant application, environmental requirements, procurement requests, scope of work, ensure FAA grant assurances, State requirements/deadlines are achieved. Prepare reimbursement requests/annual FAA reporting. Prepare closeout documentation. Educate staff on State/FAA policies.

Monitor/manage Airport operating budget, department funding, FAA grant funding. Create projects to capture expenses for FAA grants and related activities. Create, manage/monitor Airport expenses/funding source/tracking tools. Review/recommends contracts/endors per FAA/State compliance, prepare projects scopes of work, submits Procurement requests, prepares AFIS, Info Adv and other financial reporting.

Manages aviation, commercial, residential leases, renewals, compliance. AZAG Liaison to review/finalize. Submit residential rent deductions/stipends. Manage monthly billing to aviation, commercial, residential customers in compliance with AAC Title 17. Chapter 2, Article 2. Manage water meter usage reporting and billing. Process deposits, credit card payments, reporting to General Ledger.

Implement use if system for monthly tenant billing, payment collection/notifications. Implement use of system to register commercial ground transportation users;track/approve permit application, collection fees per AAC 17-2-201 and insurance compliance.

Prepare/submit annual ADWR Comm. Water System report and facilitates annual ADEQ CCR reporting.

Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge:
* Budgeting control principles and fiscal management.
* Leadership and management principles and practices.
* Strategic planning methods.
* Principles to conduct research and compile findings.
* Oral and written communication techniques,
* Computer applications and software.
* State of Arizona, ADEQ, ADOT, and FAA policies, rules, and regulations regarding fiscal operations at an Airport.
* Planning, organizing and directing a comprehensive fiscal and budget program.

Skill:
* Research and complex analysis.
* Leadership and management techniques.
* Strategic planning.
* Problem solving and conflict resolution.
* Interpersonal relations.
* Interpreting statutes, rules, policies and procedures.
* Utilizing computer applications,
* Verbal and written communications.
* Complex analytical work.

Ability:
* Direct a comprehensive FAA grant program.
* Employ advance problem solving skills.
* Apply rules and regulations fairly and consistently.
* Seek creative alternatives and cormulate solutions.
* Adapt to changing conditions.
* Develop organizational capabilities and integration of strategic objectives.
* Articulate with clarity.
* Remain calm and professional i stressful situations.
* Inspire corporation and confidence.
* Create a trusting environment.

Selective Preference(s):

Candidate will have in depth experience utilising financial software.
Will have an expert knowledge of AAC title 17, Chapter 2, Article 2.
Will have in depth knowledge of the Grand Canyon National Park Airport operating procedures, and lease agreement knowledge.

Pre-Employment Requirements:

This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Mandatory participation in the Arizona Retirement System (ASRS) is required.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer. 

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