Administrative Coordinator

Career Category

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator

What you will do

Let’s do this. Let’s change the world. In this vital role you will be primarily responsible for complex administrative support activities, supporting Executive Directors, Directors and other staff within Precision Medicine.

Responsibilities

• Managing individual and team calendars and scheduling meetings (Outlook) including across multiple time zones

• Coordinate functional processes such as invoicing & purchase orders

• Coordinate local and international travel arrangements & preparing expense reports

• Assisting with preparation of slide presentations

• Assist with SharePoint site

• Performing administrative duties as assigned - maintaining distribution, contact and personnel lists

• Managing departmental administrative files

• Manage and coordinate department communications

• Coordinating mailings and courier/deliveries

• Managing the administrative aspects of relationships with outside experts and vendors

• Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations

• Organizing meeting rooms, including logistics, catering and equipment needs

• Preparing agendas and taking action items as required

• Organize and facilitate large on/offsite meetings including logistics (Guest Speaker presentations and other various meetings)

• Assisting with special projects as requested by Executive Directors and others within group

• Update and maintain all dues, memberships, subscriptions, etc.

• Initiating/facilitating Cross-Functional team meetings and take meeting minutes

• Timely Registration for conferences, congresses, seminars, and internal meetings

• Participating in department project teams

• Provide backup support to additional department ACs

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a coordinator with these qualifications.

Basic Qualifications:

• Associate’s degree and 2 years of administrative experience OR

• 2 years in a technical school setting with hands-on experience OR

• High school diploma / GED and 4 years of administrative experience

Preferred Qualifications:

• Effective, can-do attitude with a solution-oriented approach

• Experienced and proficient with all current Amgen technologies and platforms

• Polite and personable ‘Team Player’

• Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels

• Excellent written, verbal and presentation skills in communicating key business and critical information

• Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. work processing, presentations, and spreadsheet skills) as well as SharePoint, SAP, and the Learning Management System at Amgen

• Experience providing administrative support to remote staff

• Highly organized individual who enjoys problem solving and interacting with multiple cross-functional team members

• Strategic thinker who likes to “think ahead” and anticipate solutions to logistical issues

• Ability to work in a fast paced, deadline driven environment

• Discretion in dealing with propriety information

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts

• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan

• Stock-based long-term incentives

• Award-winning time-off plans

• Flexible work models, including remote and hybrid work arrangements, where possible

Apply now for a career that defies imagination

Objects in your future are closer than they appear. Join us.

careers.amgen.com

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Salary Range