Total Rewards Senior Specialist

Job Description:

Are you an HR professional who has been responsible for processing payroll, benefits, leaves of absence and other HR administrative duties? Have you provided support to global employees? Are you a self-starter, problem-solver and multi-tasker with adept communication and organizational skills? If so, then join us! 

Overview 

As the Total Rewards Senior Specialist, you will play a critical role in providing support and project management for Total Rewards and other HR Operations functions. You will be the liaison between our subject matter expert vendors and our internal stakeholders. You will work closely with our People Partnership Team to help them respond to a range of HR topics promptly. Your attention to detail, impactful communication skills, and passion for service delivery excellence will be invaluable to your success at RMI. This position reports to the Senior People Operations Manager. 

Key Responsibilities 

• Partner with RMI’s Payroll team to ensure accurate and timely payroll processing twice monthly 

• Collaborate with RMI’s Benefits broker to support the update, implementation, and administration of all employee benefits programs, such as group health, dental and vision, accident and disability, life insurance, retirement, COBRA, wellness, and rewards and recognition programs 

• Oversee RMI’s annual Benefits open enrollment in partnership with RMI’s Benefits broker  

• Process and keep accurate records of leave of absences such as parental leave, FMLA, sabbaticals and accommodations. Support and administer global employees’ leave of absence in partnership with RMI’s Employer of Record (EOR) vendors 

• Partner with internal stakeholders and external employment vendors to compile data for compliance initiatives, including but not limited to EEO, AAP, updating the U.S. Employee Handbook and employment poster compliance for all locations 

• Manage the immigration and EOR mail inboxes by answering questions from employees in partnership with RMI’s Immigration attorneys and EOR vendors, and escalate internally when appropriate 

• Re-verify I-9s for U.S. employees with a visa and ensuring global employees receive necessary U.S. work authorization in partnership with RMI’s Immigration attorneys 

• Act as main point of contact for all employee benefits, leave of absence, compliance, EOR, and immigration matters by managing RMI’s Workday Help desk and ensuring all questions are handled in a timely manner. Collaborate with internal stakeholders and external expert vendors to ensure timely responses and customer service quality 

• Provide general HR administrative support, including but not limited to processing U.S. unemployment and worker’s compensation claims, and producing employment verification letters 

• Update and maintain highly confidential HR data, conducting audits of benefit programs for accuracy and compliance 

• Create and maintain guidance documentation and standard operating procedures in the areas outlined above in partnership with external vendors and key internal stakeholders 

• Work collaboratively and effectively across all HR functions (Talent Acquisition, Learning & Development, and People Experience) to drive HR priorities and initiatives 

• Other duties as assigned 

Minimum Qualifications 

• 3-5 years of human resources experience, with an emphasis on processing payroll, benefits and leaves of absence 

• Proficiency with Microsoft Office applications (Excel, Word, and PowerPoint) 

• Experience with a globally disbursed workforce 

• High level of attention to detail and accuracy 

• Minimum 1 year of experience using Workday HCM 

Other Desired Skills and Experiences 

• Previous customer experience preferred 

• Ability to comprehend, and apply the appropriate sections of applicable laws, guidelines, regulations, and policies. 

• Working knowledge of diversity, performance management, and federal and state respective employment laws. 

• Ability to work independently and collaboratively, with adept time management skills 

• Commitment to protect and maintain the confidentiality of proprietary information. 

• Demonstrated flexibility, agility, energy, and initiative in a fast-paced, deadline-driven, unpredictable, and complex environment. 

• Experience supporting immigration and/or EOR processes 

Location      

We are a remote-ready company with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby. Our U.S. offices are in New York City; Washington DC; Oakland, California; Boulder, Colorado, and Basalt, Colorado. This role can be located from anywhere in the continental United States.  

We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home/commuter allowance to ensure you have a comfortable home office set up and necessary supplies.     

We love seeing each other in person! We occasionally gather for shared time together like retreats and learning experiences. Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). Some roles may require more travel, which will be discussed during the hiring process.   

Benefits   

We offer a comprehensive benefits package including:   

• Medical, dental, vision insurance     

• 403b Retirement Options (5% match, with no vesting schedule)    

• Life, AD&D, Short Term and Long-Term Disability     

• Professional and personal development  

• Generous paid time off   

• Parental leave   

• Commuter and work from home stipends 

Compensation   

RMI compensates based on the level and requirements of the role. Salary within our ranges may also be determined by experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data. The salary range for this position is $54,000 to $67,000 (USD). You would also have an additional 5% bonus target! 

Diversity, Equity, and Inclusion  

At RMI, our mission is to build a clean, prosperous, and secure energy future for all. For this to happen, every single person needs to be a stakeholder in the energy transition. Recruiting, hiring, mentoring, and retaining a diverse workforce that reflects the communities we serve is critical to our success. We need the widest range of perspectives to understand the systems we are trying to change. That doesn’t just mean bringing a diverse team to the table; it also means working proactively to give all job seekers and employees equitable experiences. Visit our DEI page for more information on our DEI initiatives and commitments.   

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.      

RMI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.