Student Help - GWS Operations Assistant

Department Overview:

The Department of Gender & Women’s Studies (GWS) provides an institutional home and an intellectual community to develop and disseminate knowledge about how gender shapes people’s lives including the lives of women (cis and trans), men (cis and trans), nonbinary & two spirit people, and people with other gender-expansive identities, through analysis of texts, social and cultural practices, and social institutions, both local and global, historical and contemporary. We explore the diverse empirical realities, embodiments, and creative meanings of gender, including in the arts, culture, medicine and health care, politics, and history in local and global perspective. We examine the structures of inequality and movements for social change, especially attuned to the intersections of gender and gender diversity with other dimensions of difference and inequality such as race, class, sexuality, disability, religion, and national origin. Learn more about GWS at gws.wisc.edu.

Anticipated Start Date:

11/11/2024

Anticipated End Date (If Applicable):

 

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

4-10

Schedule:

Required on-site staffing Wednesdays between 12:30 - 4pm for a weekly 1:1 with supervisor (30 minutes), weekly tech set up, troubleshooting/support, and tech removal (30 minutes) for recurring meetings, and a bi-weekly operations team meeting (1 hour). Flexible scheduling for additional shifts between the hours of 9am - 4:30pm M - F for independent work time/project completion (2 - 8 hours).

Salary/Wage Range/Lump Sum:

$15.00

Number of Positions:

1

Qualifications:

Ideal candidates for this role must be:
• an undergraduate in good academic standing.
• able to update and create worksheets with Microsoft Excel. Being familiar with Microsoft
Office productivity software/apps (or expressing a willingness to learn) is a preferred
qualification.
• able to update, convert and/or create PDF documentation. Being familiar with Adobe
Apps (or expressing a willingness to learn) is a preferred qualification.
• able to set up and/or troubleshoot hardware/equipment for virtual/hybrid meetings and
events and/or express a willingness to learn how to do so
• able to demonstrate customer service or client facing skills
• able to demonstrate a high attention to detail
• able to work independently and as a member of a team

Knowledge, Skills & Abilities:

● Attention to detail.
● Ability to exercise judgment, take initiative, seek solutions to problems, and share suggestions
for process improvement
● Writing and communication skills.
● Experience with hybrid meetings or events
● Willingness to learn new skills and processes.
● Experience with tech support or troubleshooting issues with software or technology

Position Summary/Job Duties:

The Operations Assistant will:

1. Draft, edit, and create department signage & room reservations
2. Collect and distribute departmental mail and packages
3. Post and remove GWS advertisements/flyers
4. Set up tech for weekly hybrid meetings or events
5. Assist with general event implementation
6. Assist with organization and monitoring of supply inventories
7. Assist with organizing and maintaining GWS common areas
8. Assist with special projects
Act as a member of the GWS Operations Team

Physical Demands:

Lifting up to 20 lbs. on occasion

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

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