Stock Plan Administrator

#WeAreONEOK – Fortune 500 company. 100+ years in business. Leading midstream service provider. Safety first. Sustainable operations. Environmentally responsible. Employee focused.

JOB SUMMARY

This position is eligible for remote work in one of the following states: Arkansas, Colorado, Illinois, Indiana, Iowa, Kansas, Kentucky, Minnesota, Missouri, Montana, Nebraska, New Mexico, North Dakota, Oklahoma, South Dakota, Tennessee, Texas, Virginia, Wisconsin, or Wyoming. This position will require some travel for office meetings, as needed, to our corporate office in Tulsa, OK.

Job Profile Summary

The Stock Plan Administrator is responsible for the day-to-day administration of the company's equity compensation programs, including, restricted stock units (RSUs), performance stock units (PSUs). The role requires expertise in utilizing E*TRADE for stock plan management and proficiency in ESC reporting. The ideal candidate will have a strong understanding of equity compensation, excellent attention to detail, and the ability to work cross-functionally with various departments.

Essential Functions and Responsibilities

• Administer and manage all aspects of the company’s equity compensation programs, including RSUs, PSUs and deferred compensation using E*TRADE.
• Ensure accurate and timely processing of equity transactions, such as grants, exercises, vesting, and terminations.
• Perform regular reconciliation of equity plan records between the company’s internal databases and E*TRADE.
• Prepare and distribute equity-related communications to employees, including grant agreements, vesting schedules, and exercise instructions.
• Provide support for the quarterly and annual reporting of stock-based compensation expenses and disclosures in compliance with GAAP and SEC regulations.
• Coordinate with the Finance and Payroll teams to ensure accurate payroll reporting of stock transactions and tax withholding.
• Provide equity data from E*TRADE for SEC filings including Proxy; Section 16 reports.
• Collaborate or instruct the company’s transfer agent in matters related to stock programs, such as plan reserve maintenance; restricted stock issuances; and book entry accounts and releases and maintain share balance reserves for all company stock plans.
• Familiar with the stock administration system (E*TRADE desirable) and ensure smooth; accurate and timely settlement of daily transaction activity with stock administrator and our transfer agents for executive performance units; RSUs and ESPP.
• Manage the annual equity grant process, including planning, communication, and execution.
• Assist with the development and delivery of employee education programs regarding equity compensation plans.
• Generate and maintain ESC (Equity Statement Compliance) reports to ensure compliance with internal policies and regulatory requirements.
• Provide data and support for internal and external SOX audits related to equity compensation.
• Collaborate with HR, Legal, and Finance teams to ensure alignment and compliance with company policies and regulatory requirements.
• Stay current on equity compensation trends, regulations, and best practices to ensure the company’s programs remain competitive and compliant.
• Provide excellent customer service to employees regarding equity compensation inquiries and issues.

Education

• Bachelor's Degree in Finance, Accounting, Human Resources, or a related field.

Work Experience

• Minimum of 3-5 years of experience in equity compensation administration, preferably in a public company environment.
• Proficiency with E*TRADE or similar equity management platforms.
• Experience with ESC reporting and a solid understanding of stock plan accounting and tax implications.
• Exceptional attention to detail and accuracy.
• Advanced proficiency in Microsoft Excel and familiarity with HRIS systems.

Knowledge, Skills and Abilities

• Knowledge of: SEC regulations, GAAP, and other relevant compliance required
• Knowledge of: equity compensation programs, including stock options, RSUs, PSUs, and ESPPs.
• Skills in: SEC regulations, GAAP, and financial reporting requirements related to equity compensation.
• Skills in: using E*TRADE or similar equity management platforms for stock plan administration.
• Skills in: generating and maintaining ESC reports and performing compliance checks.
• Skills in: analyzing and reconciling complex data sets related to equity compensation.
• Skills in: project management, with the ability to lead initiatives and manage multiple tasks simultaneously.
• Skills in: customer service, with a focus on responding to employee inquiries and issues effectively.
• Skills in: written and verbal communication, with the ability to convey complex information clearly and concisely.
• Skills in: problem-solving and critical thinking, with the ability to identify issues and develop solutions.
• Ability to: maintain a high level of accuracy and attention to detail in all aspects of stock plan administration.
• Ability to: work independently and take initiative in a fast-paced environment.
• Ability to: handle sensitive and confidential information with discretion and professionalism.
• Ability to: collaborate effectively with cross-functional teams, including HR, Finance, and Legal, to achieve common goals.
• Ability to: stay updated on industry trends and changes in regulations affecting equity compensation.
• Ability to: handle sensitive and confidential information with discretion.

Licenses and Certifications

• None required

Strength Factor Rating - Physical Demands/Requirements

• Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Strength Factor Description - Physical Demands/Requirements

• Standing: Remaining on one's feet in an upright position at a work station without moving about (Occasionally)
• Walking: Moving about on foot (Frequently)
• Sitting: Remaining in a seated position (Constantly)
• Lifting: Raising or lowering an object from one level to another (includes upward pulling) (Occasionally)
• Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder (Occasionally)
• Pushing: Exerting force upon an object so that the object moves away from the force (Occasionally)
• Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking) (Occasionally)
• Climbing: Ladders, Stairs (Occasionally)
• Balancing: Maintaining body equilibrium to prevent falling (Occasionally)
• Stooping: Bending the body downward and forward by bending the spine at the waist (Occasionally)
• Kneeling: Bending the legs at the knees to come to rest on the knee or knees (Occasionally)
• Crouching: Bending the body downward and forward by bending the legs and spine (Occasionally)
• Crawling: Moving about on the hands and arms in any direction (Occasionally)
• Reaching: Extending hands and arms in any direction (Constantly)
• Handling: Seizing, holding, grasping, turning or otherwise working with the hand or hands (Manual Dexterity) (Constantly)
• Fingering: Picking, pinching or otherwise working with the fingers primarily (Finger Dexterity) (Constantly)
• Feeling: Perceiving such attributes of objects/materials as size, shape, temperature, texture, movement or pulsation by receptors in the skin, particularly those of the finger tips (Constantly)
• Talking: Expressing or exchanging ideas/information by means of the spoken word (Frequently)
• Hearing: Perceiving the nature of sound by the ear (Frequently)
• Tasting/Smelling: (Occasionally)
• Near Vision: Clarity of vision at 20 inches or less (Constantly)
• Far Vision: Clarity of vision at 20 feet for more (Frequently)
• Depth Perception: Three-dimensional vision; ability to judge distances and spatial relationships so as to see objects where and as they actually are (Frequently)
• Vision: Color - The ability to identify and distinguish colors (Constantly)

Working Conditions/Environment

• Employee is subject to inside environmental conditions

Working Conditions

• Well lighted, climate controlled areas (Constantly)
• Frequent repetitive motion (Constantly)
• CRT (Computer Monitor(s)) (Constantly)

Travel

• Travel to other locations may required.

Driving

• Based on assigned tasks, employee may be assigned a company vehicle requiring the applicable driver's license

ONEOK is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information or any other categories protected by applicable law.

The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of ONEOK.

ONEOK is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation email HRSolutions@ONEOK.com or call 1-855-663-6547​. #LI-REMOTE

Expected Salary Range