Sr. Event Manager Expo Operations

Job Title: Sr. Event Manager Expo Operations Group/Team: Client Services Delivery/ Event Management Reports to: Director of Event Management  Location: Remote, Beaverton or Seattle  Employment Type: FT, Exempt, Salary Travel Requirements: 30% OPUS AGENCY  Opus Agency partners with world-shaping brands like Amazon, Google, Microsoft, and Salesforce to catalyze movements through shared experiences. Crafted through our end-to-end capabilities and propelled from the epicenter of events, content, and community, these experiences are renowned for accelerating momentum—and success—for everyone involved. Built across four decades, we scale excellence at the forefront of focused strategy, fearless creativity, emerging technology, and agile delivery. Today, as the flagship of The Opus Group, our team members are outperforming from hubs throughout the United States, in the heart of London, and around the world.If you embody our cultural pillars—if you can bring versatility, embody optimism, elevate integrity, catalyze curiosity, and own excellence—then join us in fueling the future of brand movements.  WHAT WE ARE LOOKING FOR  We are searching for an Event Manager experienced in Expo Operations to join our Opus team. This role will be responsible for managing expo operations on multiple medium to large -scale programs. You are responsible for the success of the project by ensuring stakeholders, internal teams, vendors, and additional contributors understand what is expected of them and to drive seamless execution. Event Managers are strong communicators that anticipate their clients’ needs, drive planning schedules, manage budgets, and understand Opus processes to deliver unique experiences.  YOU SHOULD HAVE 

• 3+ years of experience in Expo Management
• Extensive budget management skills
• Strong leadership skills and ability to manage a team of vendors and event staff
• Excellent computer skills including experience with Microsoft Office suite, Google Suite & Drive, AirTable and/or Quip program experience preferred; Monday.com experience is a bonus
• Highly detailed and able to muti-task with limited direction
• Self-starter
• Ability to work independently, in a team, and as a report to a project lead
• Thrive on supporting and working collaboratively with different workstyles, teams, clients seamlessly
• Successfully perform in a high stress, fast-paced environment
• Accept changes with short notice and tolerate frequent interruptions
• Ability to maintain high levels of confidentiality  

ESSENTIAL RESPONSIBILITIES 

• A contact and consultant for the client and client team stakeholders
• Connect the dots between what is happening inside the expo and externally across the full event team
• Ability to manage components of the expo budget
• Manage all logistics related to expo (or booth)
• Manage expo operations and technical deliverables
• Manage templates and deliverables including overall expo space plan
• Run client and stakeholder meetings
• Identify decisions needed from the client (floorplan layout, overall expo inclusions, F&B, signage, theater content, etc) and work with team to present recommendations to client
• Help drive and execute the expo project plan, inclusive of gathering milestones from all workstream supporting Vendors and spearheading the development of a detailed work back schedule to track all deliverables and deadlines, including move-in and -out schedules; 
• Manage the stakeholder portal and Expo alias;
• Recommend and implement best practices and solutions utilizing industry knowledge
• Develop Expo wayfinding plans, identifying aisle sign quantities and placements along with ground supported wayfinding structures 
• Manage Opus expo workstream meetings and change management process, agendas notes, action items, and delivery
• Review and oversight of design review process; ensure all logistics updates from version to version are captured and discussed prior to review with the client
• Identify opportunities for efficiencies across event workstreams (example: signage, temp staff, wayfinding, speaker management, etc.)

SUPERVISORY RESPONSIBILITIES  none  COMPETENCIES 

• Creative problem-solving skills
• Understanding of event cycles
• Leadership skills
• Project / Task Management
• Autonomy / Self-Direction
• Team orientation
• Problem solving
• Professional written & verbal communication
• Microsoft Office & Google suite program experience 
• Displays critical thinking, organizational, and analytical capabilities.
• Strong project management and client management skills.
• Identifies risks and develops creative solutions
• Understands planning interdependencies
• Demonstrate strong verbal and written communication, presentation skills, email & memo writing. 
• Ability to effectively prioritize workload on multiple projects & events simultaneously.
• Successfully perform in high stress, fast-paced environment. 
• Accept changes with short notice and tolerate frequent interruptions.
• Ability to maintain high levels of confidentiality.
• Work cooperatively with other employees, vendors, and clients.
• Portray professional presence through superior communication, presentation, promptness, and appearance.
• Always shows high level of ethics, integrity, and values 

WHAT YOU CAN EXPECT IN RETURN  

• Full time position
• Opportunities for growth and development
• Health & Dental Insurance (choice of plans)
• 100% Employer paid short-term disability and life insurance
• Opportunity to elect additional life insurance and LTD insurance at employee expense
• Paid parental leave
• Opportunity to contribute pre-tax dollars to flexible spending accounts
• 401(K) with employer match
• Flexibility in work schedules
• Generous time off

 HOW WE’LL TAKE CARE OF YOU  Our job titles may span more than one career level. The starting salary for this role is between $75,000 and $95,000. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future. 
NOT SURE IF YOU SHOULD APPLY?  Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At Opus Agency, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.  PHYSICAL REQUIREMENTS:  Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.  The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.   OTHER DUTIES AND ACKNOWLEDGEMENT  The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.  Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  #LI-Remote Apply