Sr. Accounts Payable Specialist

UMA is a nonprofit healthcare educational institution with a national presence. Headquartered in Tampa, Florida and founded in 1994, UMA offers content-rich, interactive online programs as well as hands-on training at our Clearwater, Florida campus. 

• Medical (including prescription), Dental, Vision (UMA subsidized)
• FSA/HSA (Depending on Medical Plan chosen)
• $50,000 Life Insurance (UMA paid)
• Additional Voluntary Life Insurance (Team Member paid)
• Employee Assistance Program – EAP (UMA paid)
• Long Term Disability (UMA paid)
• Short Term Disability (Team Member paid)
• Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)
• Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off
• 401k (eligible upon completion of 90 days of employment and must be at least 21 years of age)
• Pet Insurance
• Identity Theft Protection

Purpose of the Position:

The Sr. Accounts Payable Specialist is responsible for overseeing and enhancing the Accounts Payable (“A/P”) function. This role involves supervising full-cycle A/P services, managing complex payment runs, and ensuring compliance with purchase orders. The Sr. Accounts Payable Specialist will lead vendor statement reconciliation, support audit and reporting processes, and maintain compliance with regulatory requirements. Additionally, this position includes team leadership responsibilities, providing training and guidance to junior staff, and driving process improvement initiatives to enhance efficiency and accuracy within the A/P department.

What you’ll do:

1. Respond to A/P inquiries: Provide information regarding payment status and account discrepancies to internal stakeholders and external vendors. Answer accounting and finance questions related to A/P solutions by researching and interpreting data.
2. Invoice and payment administration: Provide full-cycle accounts payable services – matching, batching, and coding entries.  Receive, review, and enter invoices into accounting systems, verifying accuracy of data. 
3. Manage payment runs: Calculate payment amounts, and process payments through checks, wire transfers, or via ACH. Work with Payroll to process off-cycle checks.
4. Purchase order verification: Ensure invoices are aligned with approved purchase orders. Ensure invoices are processed in adherence to established deadlines.
5. Vendor statement reconciliation: Match vendor invoices and statements and resolve any discrepancies with vendors. Maintain vendor files for various companies.  Assist in past-due vendor statement reconciliations.
6. Audit and reporting support: Analyze A/P aging and various trend reports. Prepare documentation and assist with internal and external audits related to accounts payable. Support monthly A/P close processes, and 1099 reporting. 
7. Team Leadership and Communication: Train and mentor junior A/P staff. Communicate compliance requirements to team members and escalate concerns to the Compliance department. Lead process improvement initiatives to enhance efficiency and accuracy
8. Maintain compliance with external requirements: Demonstrate and maintain current knowledge of applicable external compliance requirements (including but not limited to general accounting principles and requirements in the various states in which UMAE operates) and internal organizational policies and procedures relating to this role.
9. Communicate A/P needs: Communicate compliance requirements to students and team members as appropriate and escalate compliance concerns to the Compliance department.
10. Perform other duties as assigned.

Career Level Expectations: 

• Experienced role that applies practical knowledge of job area.
• Works independently with general supervision.
• Proactively handles difficult problems.
• May influence others within the job area through explanation of facts, policies, and practices.
• Desire for growth and professional development.

Required Skills/Experience:

• Bachelor’s degree in finance, accounting, or related field, or equivalent combination of education and experience.
• 4+ years of relevant work experience required.
• Knowledge of Microsoft Dynamics GP required.
• Knowledge of US GAAP principles required.
• Proficiency with Excel and other Microsoft programs required.
• Ability to professionally communicate fluently in verbal and written English.
• Ability to contribute to a diverse and inclusive work environment.
• Computer literacy/basic computer skills to effectively navigate and utilize the technology required for the role.

Preferred Requirements:

• CAPP or related certification.
• Strong customer service and communication skills.
• Ability to prioritize and balance multiple tasks simultaneously.
• Ability to maintain strict confidentiality standards.
• Ability to professionally interact with senior management.
• Proficient in MS Office (Word, PowerPoint) and other business tools such as Microsoft Teams.

Compliance: 

• Demonstrate knowledge of and carefully follow all applicable federal and state compliance requirements and regulations including those prescribed by the U.S. Department of Education, accrediting agencies, state regulations, and internal policies and procedures.  
• Effectively communicate compliance requirements to other staff as appropriate and quickly escalate any compliance concerns to the Compliance department.

Work Environment/Physical Demands:

• This is a full-time remote position.
• Home office set up, quiet place to work, and ability to hard wire into high-speed internet connection.
• May require setup of computer equipment; accommodation consideration available upon request.
• Flexibility to work evenings and weekends, as needed.

Anticipated starting salary is based on experience and qualifications.

OUR VALUES

Our institutional values are shaped and validated by our team members. They describe how we strive to operate and are the standards of behavior we look to embody. 

ACT WITH INTEGRITY

We operate honestly and ethically in an industry-compliant fashion. We are fair and trustworthy in our interactions with all we serve. Our team members, at all levels, lead by example and strive to do the right thing for our students and for each other. We are disciplined professionals who strive to be straightforward and dependable.

CHAMPION STUDENT OUTCOMES

We live by a strong commitment to our students and are passionate about preparing them for meaningful careers. We are deeply dedicated to ensuring students’ educational and career success. We excel at building our students’ confidence and empowering them to reach their full potential.

COMMIT TO TEAM MEMBER SUCCESS

We are committed to our team members’ success and to each other’s success. We strive to create an environment that attracts and retains the best talent while offering continuous learning, professional development and career growth opportunities. We recognize and reward our team members for their contributions to the organization and to our students.

PURSUE RESULTS WITH PURPOSE

We pursue results with a sense of urgency and purpose. We take responsibility for achieving ambitious, measurable results and hold each other accountable. We think strategically and critically, greet new ideas and challenges openly, and look for innovative solutions to challenges.

HAVE FUN. BUILD ENERGY

Enjoying what we do is central to achieving our goals. Building energy, having fun, being optimistic and creating a positive working environment are all critical to our success and that of our students. We strive to be inspired and to inspire others. We consistently show appreciation and celebrate our successes, both large and small.

WORK AS ONE

We believe that diverse, inclusive teams produce breakthrough results. We strive to build and maintain positive relationships with colleagues from all types of backgrounds by showing respect and humility when interacting with each other and resolving conflicts in a constructive manner. By working together, we win together - as one - ensuring that the goals of the company are the focal point of our efforts.

UMA will NEVER ask you to send money or ask you to provide bank account information in order for you to get reimbursed for tools to work. If you have been contacted by someone claiming to be from UMA about a job posting, you can always verify the position at https://workatuma.com/