Specialist, Special Programs Review (SPED)

About Us

Stellar Virtual is a dynamic and rapidly growing Texas-based virtual company in an emerging space of innovation in education. Our mission is empowering families and unleashing potential. We serve parents of K-12 students who are unhappy with their current school or need an at-home / flexible learning environment. We offer tailored teaching, which we call uBu! that enhances the strengths of each unique student. Our School of One approach ensures that we are responsive and build relationships so that our students and families receive the time and attention they need. We believe in Education with Destination and provide students with foundational skills for future planning.

Our Mission

Empowering Families. Unleashing Potential. 

Our Core Values

   ➤  Kids First, Always!

   ➤  Respect

  ➤  Create, Collaborate, and Communicate

   ➤  Make Your Motion Matter

   ➤  Go the Extra Mile

Technology Aspect
Stellar Virtual does not currently provide all employees or contractors with the necessary equipment (i.e., computers, internet service, telephone, home office setup, etc.) required for employment.

At-Will Notice
Employment with Stellar Virtual will be on an at-will basis. As such, this position description is not a contract or guarantee of employment for a definite amount of time. 

Position Overview
The Special Programs Review Specialist (SPED) will be responsible for reviewing academic records during the registration process to ensure students are appropriately placed in grade levels based on their prior academic records and transcripts. Additionally, the Special Programs Review Specialist for Special Education will be tasked with following up with parents and school districts, as necessary, to acquire any missing information required for the complete enrollment of students in special programs in a virtual environment across the State of Texas.

Essential Duties & Responsibilities

• Articulate the school's mission and vision to ensure a common understanding among stakeholders.
• Effectively communicate with parents and teachers regarding enrollment requirements, grade level placement, and academic expectations.
• Assist in processing enrollment approvals by reviewing academic records, such as report cards and transcripts, to determine eligibility and proper grade-level placement.
• Monitor daily student enrollments to ensure timely approval of the required records.
• Ensure the academic review process is efficient and meets enrollment criteria.
• Communicate with parents and school districts to obtain any missing academic records needed for enrollment.
• Assist in collecting academic records for final review and approval.
• Maintain confidentiality on all job-related matters.
• Provide information to parents about school policies and procedures.
• Communicate and promote high expectations for student performance and behavior.
• Participate in establishing and maintaining a positive school climate.
• Effective communication with students, parents, staff, and the community.
• Understand and support the Stellar Virtual mission and values. 
• Assist with State Testing during testing seasons, as needed
• Perform other duties as assigned.

Required Skills, Knowledge, and Abilities

• Experience in working with students, parents, and educational agencies.
• Background in student enrollment, academic advising, and related fields.
• Special Education, Special Education Clerk, or Coordinator experience preferred
• Bilingual preferred
• Strong organizational and time management skills
• Experience using internet search engines for research projects and training
• Proficiency in using a student information system and/or other types of databases
• Excellent written and verbal communication skills
• Proficient in Zoom, Google Workspace, PEIMS, LMS, MS Excel, MS Word, and Outlook
• Proficient in reading required documentation for students with IEP, 504, Dyslexia, or GT records

Education & Certification Requirements

• Preferred Bachelor’s degree in Education, Communications, or a related field.

Equal Employment (EEO) Statement

At Stellar Virtual, we embrace diversity and foster an inclusive and supportive work environment. We welcome applicants from all backgrounds and experiences. Stellar Virtual is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Stellar Virtual participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States without sponsorship