Special Collections/University Archives Assistant

Position Title:

Special Collections/University Archives Assistant

Position Type:

Part time

Location:

Bertrand Library

Categories:

Staff Non-exempt

Job Summary:

This role will be dedicated to converting Word/PDF finding aids into digital, searchable records in ArchivesSpace.

Bertrand Library houses a unique collection of archival materials related to prominent Irish and British authors including William Butler Yeats, George Bernard Shaw, H.G. Wells, Oscar Wilde, and William Morris. While the collection itself is relatively small, its significance is undeniable.

Our goal is to digitize the existing analog finding aids for these collections and migrate them to ArchivesSpace, an online archival management system, for public accessibility.

The role is expected to conclude on June 30, 2025, unless deemed necessary to continue.

A REVIEW OF APPLICATIONS WILL COMMENCE FOLLOWING THE HOLIDAY BREAK ON JANUARY 6, 2025.

Job Duties:

Reporting Relationships / Direct Reports:  

• Reports to the University Archivist & Director.  

 

What You'll Do:

• Data Transfer and Management:  Accurately transfer data between Word and ArchivesSpace.  Utilize export, input, and data verification functionalities according to guidelines.

• Metadata Application:  Assign Library of Congress name authorities and subject headings to records.

• Technical Troubleshooting: Identify and trouble shoot technical issues related to data transfer and management.

• Quality Assurance: Collaborate with the supervisor to

  discuss missing or incorrect data and implement necessary corrections.

• Non-Essential Functions: The job description's listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed. ​

Work Setting:

• Fully remote opportunity.

What You'll Bring:

• Education: Applicants must possess a Bachelor's degree.

• Ability to work 10-15 hours per week.

• Knowledge Areas and Skills: Strong organizations skills and attention to detail.

Preferred, but not required:

• Education: Be currently enrolled or have completed a master’s level program in Archival Studies or Library Science with a concentration in Archives, or have completed some of the above relevant coursework though not currently enrolled.

• Professional Work Experience: One or more years employed in an archival setting.

• Knowledge Areas and Skills: Competency with ArchivesSpace software, experience creating finding aids, an understanding of archival concepts like accessioning, arrangement and description, and metadata standards, familiarity with data entry in web-based interface and knowledge of EAD. ​

Physical Requirements:

• No specific or unusual physical or environmental demands.

Job Exempt:

No

Salary Range:

18.00-18.00

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy. 

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Advertised:

2024-12-06

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

• Flexible scheduling options determined by role; 
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card 

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community.  We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings.  We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

E-VerifyBucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program.  We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.E-Verify Posters (sharing the link to the posters, which are also attached) Apply