Site Contracts Manager

FLSA Classification: Exempt, salary 

Schedule: Monday to Friday, 8:00 AM – 5:00 PM 

Department: Clinical Operations 

Reports to: Sr. Director, Clinical Operations 

Supervisory responsibilities: No 

Location: Fully Remote 

Position Summary/objective: 

This position will provide support to the Clinical Operation team by guidance and oversight on tasks related to clinical contracts and budgets.  

Essential functions: 

Main responsibilities of this position include but are not limited to the following tasks: 

• Prepare, negotiate, analyze, escalate and finalize all required contracts and budgets with sites for US in conjunction with IP and Legal and/or outside counsel 

• Prepare internal investigator payment benchmarks 

• Use external investigator payment benchmarks to prepare site budgets 

• Identifies any potential risks for site contracting 

• Manage the overall site contracting timelines 

• Utilize legal as well as budget pre-accepted risk fallback positions to expedite negotiations 

• Ensure regular communication and escalations to expedite the planning, execution, issue resolution and management of Site contracts and other essential documents as required 

• Demonstrate a strong understanding of Site Activation requirements versus contracting turnaround times to support start up cycle times. 

• Act as escalation point for sites that are slow in negotiation budget and contracts 

• Reviews redlined site contracts and provide related support to less experienced negotiators. 

• Capable of drafting and negotiating complex site contracts, budgets and amendments confidently for USA. 

• Daily tracking and negotiation of Site contracts  

• Report current status internally to Clinical Operations as well as Legal 

• Assisting with obtaining approvals on authorization forms as required 

Secondary functions: 

• Developing and maintaining SOPs, guidance documents & training material 

Competencies: 

• Excellent verbal and written skills 

• Works independently 

• Strong communicator and collaborates effectively  

• Strong attention to detail 

• Flexible and able to work under pressure and meet project timelines 

• Proficient with MS Office applications 

Work environment:  

This position is remote and should be performed in an office setting that simulates the work office environment. This office must be set up in a way that allows for privacy and quiet during work hours, as well as a comfortable chair and desk. This position uses phone, computer, office equipment and supplies on a regular basis. Noise levels should be at a level which would allow for proper communication with other members virtually.   

 Physical demands:  

• Communicating Verbally – expressing or exchanging ideas by means of the spoken word to impart oral information to others to convey detailed spoken instructions or other workers accurately, loudly or quickly. 

• Hearing – the ability to hear, understand, and distinguish speech and/or other sounds one-on-one, group or conference, telephone, and other sounds. 

• Keyboarding – entering data or text into a computer or other machine by means of a keyboard. Devices include a traditional keyboard, 10 key-pad, touch screens and others.  

• Near Visual Acuity – clarity of vision at approximately 20 inches or less (working with small objects, reading small print, including the use of computers).  

• Sitting – remaining in a sitting position for at least 50% of the time. 

• Standing/Walking - remain on one's feet in an upright position at a workstation.  

 Travel required: Occasionally for team events  

Required education and experience: 

• Bachelor's Degree, preferably in life science or nursing or equivalent degree and/or related experience; 

• At least 2 years of site budgets & contracts negotiation experience in the pharmaceutical/ biotechnology industry, preferred in oncology and cell therapy 

• Strong clinical study start-up experience with an emphasis on site contractual documents 

• Advanced leadership skills and strong team player  

• Proactive attitude with strong sense of responsibility within own scope 

• Intermediate presentation skills and advanced organizational skills  

• Full reflection on complex process structures and connections  

• Proficient verbal and written communication skills in English and German with high degree of tact and diplomacy 

• Strong ability to identify, deeply analyze and communicate problems 

• Analytical reasoning and good project management skills 

• Comprehensive understanding of priorities within own scope with limited interaction with the supervisor 

Work authorization/security clearance requirements: 

Legal eligibility to work in the United States is required. Immatics participates in E-Verify and all new employees will be subject to the Department of Homeland Security requirements for employment.  

Affirmative Action/EEO statement: 

Immatics is an equal opportunity employer. All employment decisions including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, national origin, ethnicity, marital status, age, physical or mental disability, medical​​​ conditions, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.” 

Other duties:  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.