Senior Proposal Coordinator - Remote US

ICF is in the business of Making Big Things Possible, and we are looking for a Senior Proposal Coordinator to support our growth in the energy, environment, infrastructure, and disaster management markets. We provide professional services and technical solutions that maximize impacts for people, businesses, and government in areas critical to the world's future.

This position is 100% remote in the United States.

What we are looking for:

The Senior Proposal Coordinator supports proposal efforts through administrative- and research-related duties. This includes providing direct support to a proposal team throughout the proposal process and attending/supporting meetings; maintaining team organization; compiling, editing, and writing resumes, project descriptions, and other qualifications; completing required forms; coordinating graphics and desktop publishing functions; and anything else required to create a compliant, winning proposal.

We need an enthusiastic and capable coordinator with experience in RFQs/RFPs typically received from State & Local and Federal entities and investor-owned utilities.

The ideal candidate will have excellent attention to detail and the ability to take direction and prioritize multiple simultaneous tasks, all while demonstrating a professional demeanor, flexible attitude, and enthusiasm for producing highly strategic and thoughtful work within a complex business environment.

What you will be doing:

• Collaborate with technical teams to develop the proposal plan and template based on solicitation requirements
• Gather relevant resumes and project descriptions from across the organization in a timely manner and modify them per proposal requirements and approved templates
• Participate in resume reviews with project managers to ensure they highlight relevant information, showcase required experience, and are compliant to solicitation requirements
• Contribute to other proposal sections as needed, e.g., writing non-technical content or contributing to qualifications statements
• Take meeting notes, monitor action item progress, help keep team on track and organized
• Perform regular upkeep of online portals and proposal team working sites
• Assist as needed with completion and submittal of required proposal forms
• Develop compliance matrices, support color team reviews, and coordinate production, as needed
• Provide excellent customer service and communicate effectively with internal clients, external business partners, and proposal managers
• Meet project deadlines
• Assist with other team projects such as maintaining and updating databases and SharePoint sites, as needed

Minimum Role Requirements:

• Bachelor’s degree and 2+ years of experience in a professional setting
• 2+ years of experience with government/commercial proposal preparation and production in a consulting environment
• 2+ years’ experience in the MS Office Suite (Outlook, Word, Excel, PowerPoint, Adobe Acrobat)

Preferred Qualifications/Professional Skills:

• Working knowledge of SharePoint and MS Teams
• Experience with writing or editing
• Bachelor's degree with preferred specialization in Communications, English, Journalism, Business, or related field
• Professional Skills:
• Experience working in a fast-paced, client-oriented environment
• Ability to work quickly, accurately, and collaboratively to meet deadlines
• Highly responsive and able to identify and address high priority tasks
• Excellent verbal, interpersonal, and written communication skills
• Customer service oriented
• Ability to work to meet deadlines (nights, weekends, and holidays, if needed)
• Ability to work with all levels of internal staff, as well as outside teaming partners
• Sound business ethics, including the protection of proprietary and confidential information

This is a great opportunity to receive training and mentorship to enable you to grow into a full proposal manager role on our team. As a purpose driven company with a strong culture and underlying values that prize diversity, opportunity, equality, and respect, ICF believes in nurturing talent and developing long-term career success. Our core values include Embracing Differences, and we seek candidates who are passionate about building a culture that encourages, embraces, and hires dimensions of differences.

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Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email Candidateaccommodation@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more here: Requesting an Accommodation for the ICF interview process.

Read more about workplace discrimination rights, the Pay Transparency Statement, or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

 

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. 

However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at candidateaccommodation@icf.com. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed. 

 

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$60,927.00 - $103,576.00

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