Senior Payroll & Accounts Payable Administrator

Who is SimSpace:

SimSpace launched in 2015 with a singular purpose – addressing the most urgent and sophisticated cybersecurity challenges to reduce risk for our most vulnerable and valuable infrastructure. The organizations around the world that we depend on every day to keep our loved ones safe and secure. Our healthcare facilities, schools, financial institutions, transit centers, grocery stores, and workplaces just to name a few. To deliver global resiliency, we provide an elite cyber range platform to curate unassailable cyber defenses, data driven decisions, cutting edge training labs, live attack scenarios, and extensive individual and dynamic team readiness training. 

SimSpace works as OneTeam to elevate humanity around the world. We are committed to continuously improving and delivering a cultivated member experience whether that is accomplished through focusing on supporting our client’s teams or our own mission driven SimSpacers. 

We are an international company headquartered in Boston's Fort Point in the U.S. If you are interested in elevating the technology and creative solutions necessary to secure and safeguard our future while working alongside others who share your passion for purpose and development, we want to meet you!

Why should you choose a career at SimSpace?

We are an organization that is focused on building our culture and mindfully enhancing our atmosphere everyday which is why we have collaborated on an integral value system. Our governing philosophy of being Human Centered is deeply embedded within our value system. We apply this philosophy to every one of our internal team members, external clients, and their customers.

Our core values:

• Serve to Protect – We provide safe space, deliver on the mission, and elevate humanity
• Acquire Understanding – We seek and provide clarity 10x, cultivate comprehension, and believe information goes both all ways
• Operate as Innovators – We stay curious, practice consistency over intensity, and continue to be the change we need in the world
• Teamwork Without Borders – We are never alone, we solve for all, and keep people at the heart of everything we do

We are looking for a detail-oriented, self-driven, and experienced Payroll and Accounts Payable Administrator to join our small but mighty Finance & Accounting team. This individual will be responsible for full-cycle payroll administration and compliance in a multi-state payroll environment, as well as managing accounts payable processes with accuracy and efficiency. The ideal candidate will have proven experience in payroll and accounts payable along with the ability to handle complex tasks independently.

 What will you be doing as a Payroll and Accounts Payable Administrator at SimSpace?

 Payroll Administration to support our US and Global operations

• Administer full-cycle payroll processes, ensuring timely and accurate payroll submission (ADP & Vistra).
• Maintain compliance with federal, state and local payroll regulations in a multi-state environment.
• Manage employee data, including new hires, terminations, and changes to compensation or benefits.
• Assist the People Operations with benefits enrollment and other related activities.
• Liaise with 401k administrator.
• Work with external auditors on the 401k annual audit.
• Assist employees with questions about their wages, taxes and/or deductions.
• Process reports to analyze payroll data and record payroll related journal entries.
• Monitor payroll inbox and own all communications related to payroll.

Accounts Payable

• Own the accounts payable process including vendor onboarding and setup (TIN matching), purchase orders, weekly. payment runs, credit card processing and expense report review.
• Initiate vendor payments through MineralTree and ensure proper documentation.
• Record cash payments and maintain accurate records in NetSuite.
• Communicate with Purchasing and /or other departments as needed to resolve pricing discrepancies, delivery receipts or other issues preventing PO match.
• Utilize NetSuite, Expensify and MineralTree to record transactions, generate reports and maintain accurate financial records.
• Monitor AP email inbox and own all communications related to accounts payable.
• Support and implement process improvement and automation projects.
• Support special projects.
• Other duties as assigned.

 What are the qualifications to apply? To be successful as a Senior Payroll Administrator, you need:

• Minimum of 5 years of multi-state payroll experience.
• International payroll processing experience a plus.
  
• Candidates must be located in the Eastern or Central U.S. time zones to ensure optimal collaboration with our teams and clients.
• Experience with HRIS systems, ADP experience required.
• Payroll certification (e.g., CPP or equivalent) a plus.
• Strong knowledge of accounts payable and vendor management.
• Experience with account software, including NetSuite, MineralTree and Expensify a plus.
• Proficiency in Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to communicate effectively with both internal and external stakeholders.
• Ability to work independently and manage multiple priorities.

We're proud to offer a competitive and comprehensive package designed to support your well-being, growth and success:

• Compensation. Base salary range: $85,000 - $110,000, reflecting our confidence in your expertise and impact, with the opportunity for annual bonuses tied to company performance and individual contributions.
• Health & Wellness. Comprehensive medical, dental, and vision benefits, plus savings plans—coverage starts on day one!
• Mental Health Support. Access to company-paid counseling, coaching, and resources for you and your family through Spring Health.
• Financial Well-Being. Plan for your future with a 401(k)-retirement savings plan featuring a company match.
• Flexible Time Off. Take the time you need with unlimited vacation and dedicated health & wellness days. SimSpace provides flexible solutions to meet the diverse work-life needs of team members.
• Parental Leave. Paid leave plans to support you and your loved ones during life’s most important moments.
• Ownership Opportunities. Equity stock options at hire, with annual performance-based grants—become an invested stakeholder in our shared success.
• Referral Rewards. Earn $1,500–$3,500 for every qualified hire through our employee referral program.
• Peloton Interactive Wellness Program. Full- and partial- subsidized membership plans and equipment discounts to help you reach your personalized fitness goals.
• Continuous Learning. Access a LinkedIn Learning membership to prioritize your personal and professional development.
• Social Connections. Monthly reimbursements for meaningful connections with teammates through our SocialSpace Community.
• Extra Perks. Legal plan coverage, pet insurance, wellness reimbursements, and more to simplify life’s details.

SimSpace is an Equal Opportunity Employer:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. 

SimSpace does not and shall not discriminate based on race, color, religion (creed), gender, gender expression and identity, age, national origin (ancestry), disability, marital status, sexual orientation, or military/veteran status, in any of its activities or operations. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.

Research shows that women and people from underrepresented groups only apply to jobs if they meet all of the qualifications. However, no one ever meets 100% of the qualifications. SimSpace encourages you to break that statistic and to apply. We look forward to your application!

We also consider qualified applicants regardless of criminal histories, in accordance with applicable law. We are committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or accommodation due to a disability, please contact careers@simspace.com.

SimSpace does not accept unsolicited resumes from employment agencies.

Actual compensation for the position is based on a variety of factors, including, but not limited to affordability, skills, qualifications and experience, and may vary from the range.