Senior Event Planner

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

About the role:

The Senior Event Planner will take charge of high-complexity events, managing every detail from planning through execution and close-out. This role requires strong cross-functional collaboration, advanced problem-solving skills, and the ability to manage administrative tasks for the event planning team.

As a Senior Event Planner, you’re skilled with and passionate about:

1. Event Planning
   • Lead planning for high-complexity events, ensuring all elements align with the client’s vision and standards.
   • Collaborate cross-functionally with teams such as catering, production, AV, and setup & logistics to create seamless event experiences.
   • Develop comprehensive event plans, timelines, and budgets, identifying and addressing potential challenges early in the process.
2. Event Execution
   • Oversee event setup and logistics, maintaining close communication with all stakeholders to ensure smooth operations.
   • Serve as the primary point of contact on-site, handling unexpected challenges and making adjustments as needed to meet client expectations.
   • Ensure that all aspects of the event—from audio-visual needs to catering services—are executed flawlessly.
3. Event Close-Out & Data Management
   • Conduct thorough post-event evaluations, including data entry and reporting for accurate record-keeping and insights.
   • Identify and implement improvements for future events, focusing on operational efficiency and client satisfaction.
4. Team Support & Administration
   • Support the event planning team with administrative duties, such as meeting assignments and tracking team progress.
   • Mentor junior event planners, sharing best practices and providing guidance for complex event scenarios.

You might also have:

• Education: Bachelor’s degree in Event Management, Hospitality, or a related field, or equivalent professional experience.
• Experience: Minimum of 5-7 years in event planning, with experience managing large-scale, high-complexity events.
• Skills: Exceptional organizational, problem-solving, and communication skills, with a talent for managing multiple priorities.
• Attributes: Detail-oriented, proactive, and a natural leader who thrives in fast-paced environments.

You should know:

• This role is in-person, with the primary expectation of being on-site at the client’s headquarters a minimum of 4 days per week
• Our standard working hours are 8:30 AM -5:30 PM, Monday through Friday

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Senior Event Planner  is between $60,000 - $80,000 The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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