Senior Event Planner (Part-Time Contractor)

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

About the role:

We are seeking a highly skilled and experienced Senior Event Planner to join our team on a part-time, contract basis. This project-based role involves leading the planning and execution of both high- and medium-complexity events, supporting on-site experiences and off-site meetings at our client’s headquarters and other locations. The ideal candidate is a proactive professional who thrives in dynamic environments and is comfortable traveling when needed.

As a Senior Event Planner (Part-Time Contractor), you’re skilled with and passionate about:

1. Event Planning
   • Lead the planning process for high- and medium-complexity events, ensuring alignment with the client’s vision, goals, and brand standards.
   • Collaborate cross-functionally with internal and external teams including catering, AV, production, logistics, and setup to deliver seamless events.
   • Develop and manage event plans, budgets, timelines, and run-of-show documents.
   • Identify risks and proactively resolve planning challenges.
2. Event Execution
   • Serve as the primary point of contact on-site, managing logistics and ensuring all components are executed to the highest standard.
   • Provide hands-on support for off-site meetings and on-site events at the client’s HQ.
   • Adjust plans in real time to accommodate evolving needs or unexpected changes.
   • Represent the team professionally and confidently with clients, vendors, and stakeholders.
3. Event Close-Out & Data Management
   • Facilitate post-event close-out including data entry, recap reporting, and internal documentation.
   • Participate in debriefs and offer insights for continuous improvement.
   • Contribute to internal tools and templates to drive efficiency and consistency across events.

You might also have:

• Education: Bachelor’s degree in Event Management, Hospitality, or a related field, or equivalent professional experience.
• Experience: Minimum of 5-7 years in event planning, with experience managing large-scale, high-complexity events.
• Background: Experience working with corporate clients or in a fast-paced agency or consulting environment is a plus.
• Skills: Exceptional organizational, problem-solving, and communication skills, with a talent for managing multiple priorities.
• Attributes: Detail-oriented, proactive, self-motivated, flexible, and able to work independently under tight deadlines.
• Availability: Flexible schedule with the ability to commit to varying project timelines and travel as needed. Travel may be required for off-site events

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Senior Event Planner (Part-Time Contractor)  is $100 per hour. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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