Senior Coordinator, Legal Support (Remote)

Date Posted:

2024-11-08

Country:

United States of America

Location:

HIA99: Field Office - IA Remote Location, Remote City, IA, 50301 USA

Position Role Type:

Remote

Join our team as a Senior Coordinator, Legal Support and play a pivotal role in managing customer sales orders from contract award through closeout. This dynamic position offers an exciting opportunity to work with cross-functional teams, handling everything from contract file management to preparing key contract documents. You’ll be responsible for ensuring the smooth flow of contract administration, providing essential support to contract administrators, and mentoring junior coordinators. Your expertise in systems like SAP, along with a sharp eye for detail and strong time management skills, will be key to your success in this fast-paced, collaborative environment.
 

In this role, you will manage complex contracts, and agreements, and ensure compliance with security and export requirements. Whether you’re coordinating meetings and travel for the team or supporting customer order management, you’ll be the go-to resource for ensuring the highest standards of contract execution. If you thrive in a structured environment and are looking for a career where you can grow and make an impact, we want to hear from you!

What YOU Will Do:

• Independently establish, maintain, and revise contract files in accordance with departmental procedures throughout the contract lifecycle, ensuring accuracy and compliance.
• Prepare and distribute contract documents, including summaries, proposals, and correspondence, while maintaining accurate records and logs.
• Manage incoming inquiries, calls, and mail, directing them to the appropriate personnel in a timely manner.
• Coordinate logistics for meetings, travel, calendar entries, and expense reports for Contract Administrators.
• Monitor and administer export license applications (D-Trade) and security device requirements for compliance with contract regulations.
• Prepare basic contract documents (e.g., proposals, export agreements, PIEAs), subject to Contract Administrator approval.
• Oversee customer web portals for order receipt and management, ensuring smooth order processing.
• Mentor and train junior Contract Coordinators, providing guidance and fostering teamwork within the department.
• Ensure superior customer service, building long-term relationships and addressing customer needs with a focus on quality and dependability.
• Demonstrate effective time management, attention to detail, and clear communication in all contract administration tasks.

What YOU Will Learn:

• Master complex contract administration processes and gain hands-on experience managing export contracts, proposals, and agreements, while ensuring compliance with both internal and external regulations.
• Enhance your SAP expertise, developing a deep understanding of the Sales & Distribution module to streamline contract administration and order processing, making you an invaluable asset to the team.
• Develop your leadership skills by mentoring and training junior Contract Coordinators, while building a collaborative and positive team environment that fosters both personal and professional growth.
• Gain exposure to global compliance standards, working with export licenses (D-Trade) and security requirements, and navigating the intricacies of managing complex contracts.
• Sharpen your problem-solving and critical thinking abilities by tackling real-world challenges, providing creative solutions, and contributing to process improvements in contract management.

Qualifications You Must Have:

• U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract 
• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience 

Qualifications We Prefer:

• Previous experience working with SAP, is preferred, with the ability to efficiently navigate and utilize the system for contract administration and order processing tasks.
• Strong organizational skills are preferred, with the ability to effectively manage multiple tasks and priorities while maintaining accuracy and attention to detail.
• Time management skills are preferred, with the ability to prioritize tasks, meet deadlines, and ensure timely completion of all responsibilities.
• A keen attention to detail is preferred, ensuring all contract documents and administrative tasks are completed with precision and accuracy.
• Previous experience in problem-solving and critical thinking is preferred, with the ability to offer creative solutions and adapt effectively to new situations.
• Experience working collaboratively within teams is preferred, fostering a positive and cooperative work environment.
• A strong commitment to customer service is preferred, with the ability to build lasting relationships and consistently meet client needs with professionalism.

What We Offer:

• Medical, dental, and vision insurance  
• Three weeks of vacation for newly hired employees  
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option  
• Tuition reimbursement program 
• Student Loan Repayment Program  
• Life insurance and disability coverage  
• Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection 
• Birth, adoption, parental leave benefits 
• Ovia Health, fertility, and family planning  
• Adoption Assistance           
• Autism Benefit  
• Employee Assistance Plan, including up to 10 free counseling sessions  
• Healthy You Incentives, wellness rewards program 
• Doctor on Demand, virtual doctor visits  
• Bright Horizons, child and elder care services 
• Teladoc Medical Experts, second opinion program  
• And more!  

Learn More & Apply Now!

Mission Systems: 

Do you want to be a part of something bigger? A team whose impact stretches across the world, and even beyond? At Collins Aerospace, our Mission Systems team helps civilian, military and government customers complete their most complex missions — whatever and wherever they may be. Our customers depend on us for intelligent and secure communications, missionized systems for specialized aircraft and spacecraft and collaborative space solutions. By joining our team, you’ll have your own critical part to play in ensuring our customer succeeds today while anticipating their needs for tomorrow. Are you up for the challenge? Join our mission today. 

Diversity drives innovation; inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce, workplace, and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibility.  

#reempowerprogram 

This role is also eligible for the Re-Empower Program.  The Re-Empower Program helps support talented and committed professionals as they rebuild their capabilities, enhance leadership skills, and continue their professional journey.  Over the course of the 14-week program, experienced professionals will gain paid, on-the-job experience, have an opportunity to participate in sessions with leadership, develop personalized plans for success and receive coaching to guide their return-to-work experience.  Upon completion of the program, based on performance and contributions participants will be eligible for a career at RTX.  ​

Minimum Program Qualifications:

• Be on a career break of one or more year at time of application
• Have prior experience in functional area of interest
• Have interest in returning in either a full time or part time position

* Please consider the following role type definitions as you apply for this role.

Remote: Employees who are working in Remote roles will work primarily offsite (from home).  An employee may be expected to travel to the site location as needed. 

At Collins, the paths we pave together lead to limitless possibility. And the bonds we form – with our customers and with each other – propel us all higher, again and again.

Apply now and be part of the team that’s redefining aerospace, every day.

The salary range for this role is 44,000 USD - 102,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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