Senior Business and Financial Operations Specialist

SMX is seeking a highly skilled Senior Business and Financial Operations Specialist to support mission-critical financial operations and program objectives. This position involves managing the obligation and execution of funds, verifying spend plans, reconciling financial data, and ensuring accuracy across enterprise resource management systems. The ideal candidate will work with a cross-functional team to deliver strategic financial insights, support program management reviews, and provide timely solutions to complex financial challenges.

Key responsibilities include tracking funding sources, managing end-of-year financial closeouts, drafting and coordinating journal vouchers, and preparing Planning, Programming, Budgeting, and Execution (PPB&E) deliverables. The role also requires collaboration with external entities such as DFAS and GSA to resolve funding issues, de-obligate dormant MIPRs, and optimize financial outcomes.

We are looking for an analytical and detail-oriented individual with a deep understanding of Air Force financial management practices, experience reconciling complex financial data, and proficiency in tools like DEAMS and Microsoft Office. Success in this role requires exceptional communication skills, the ability to navigate high-pressure environments, and a strong commitment to supporting program goals.

Join us in a dynamic role where your expertise will directly impact the success of defense and intelligence operations, enabling innovative solutions to unconventional challenges.

This position requires a DoD TS/SCI security clearance which requires US citizenship for work on DoD contracts.

Essential Duties & Responsibilities

• Track the obligation and execution Status of Funds (SoF) and Open Document Listings (ODL) in the Defense Enterprise Accounts Management System (DEAMS)
• Verify the accuracy of spend plans and execution data in the enterprise resource management system
• Reconcile Defense Finance and Accounting Service (DFAS) actuals to ensure precision in obligation and expenditure reports
• Develop and maintain trackers for reimbursable funding and MIPRs to support monthly Program Management Reviews (PMRs)
• Research and respond to Enterprise Task Management System (ETMS2) taskers as required
• Monitor and manage end-of-year balancing of direct and reimbursable funding
• Coordinate actions to ensure timely closeout of fiscal year financial obligations
• Track onboarding and realignment of personnel in centrally funded and reimbursable civilian pay billets, ensuring accurate funding sources
• Research, draft, and coordinate Journal Vouchers (J/Vs)
• Plan, research, and prepare PPB&E deliverables to support program objectives
• Collaborate with external entities like DFAS and GSA to resolve funding issues, including de-obligation of dormant MIPRs and returning unused funds
• Generate and process MIPRs, ensuring timely coordination and documentation for fund obligations
• Monitor Program & Budget Enterprise System (PBES) data and relevant SharePoint sites to maintain situational awareness of PPB&E decisions and opportunities
• Provide strategic recommendations and documentation to support the program’s financial objectives
• Support the execution of mission tasks by developing and maintaining project management plans and schedules for the program
• Provide detailed analysis, evaluation, and recommendations for improvements, optimization, and maintenance efforts for specified mission-critical and program-related challenges
• Support establishment of goals and plans that meet project objectives, define studies and lead surveys to collect and analyze data to provide advice and recommend solutions or courses of action to implement program decisions
• Assist with defense and intelligence enterprise activities to address unconventional challenges by developing complementary public/private cooperation ideas
• Support a cross-functional team with financial management and administrative support
• Assist with the inbound reimbursement funding process in DEAMS

Required Skills & Experience

• Required clearance: TS/SCI
• Bachelor's Degree
• Familiarity with Planning, Programming, Budgeting, and Execution PPB&E system and processes
• Strong understanding of financial systems
• Proven ability to manage and reconcile complex financial data
• Experience creating and presenting financial data
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
• Experience with Air Force financial management practices
• Exceptional organizational skills, with the ability to meet tight deadlines
• Excellent written and verbal communication skills for coordinating with internal and external stakeholders

Desired Skills & Experience

• Master’s degree
• Program Management Level III or PMP
• Experience working with general officers, flag officers, senior executive service members
• Experience coordinating financial processes with organizations such as DFAS, GSA, and other government entities
• Knowledge of military or government financial management practices
• Experience with Air Force financial management systems

Application Deadline: January 13, 2025

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The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.

At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.

We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.

SMX is committed to hiring and retaining a diverse workforce. All qualified candidates will receive consideration for employment without regard to disability status, protected veteran status, race, color, age, religion, national origin, citizenship, marital status, sex, sexual orientation, gender identity or expression, pregnancy or genetic information.  SMX is an Equal Opportunity/Affirmative Action employer including disability and veterans. 

Selected applicant may be subject to a background investigation and/or education verification.