Senior Administrator, Government Contracts & Procurement

Oneida Innovations Group is a tribally owned enterprise of the Oneida Indian Nation, an innovative and experienced Indian Nation owning and operating several multifaceted business enterprises, each focused on delivering exceptional customer experiences and service.

Many IT services companies approach cyber solutions from a technological standpoint. Our coming of age in the casino gaming and hospitality industry - complex security and regulated environments - supporting New York's most awarded resort and casino means our approach is not only sophisticated, but also highly customer-centric.

We don't just take care of problems. We seek out ways to anticipate and prevent them. We don't just improve connectivity. We constantly strive to make connecting safer and in doing so, more accessible. And we do so as IT professionals, as trusted allies and as partners in your success.

Come join our team as we are currently seeking a remote Senior Administrator, Government Contracts & Procurement to join our group!

Senior Administrator, Government Contracts & Procurement

This position will lead life-cycle contract administration and provide oversight of the procurement function, supporting the various business entities of Oneida Innovations Group, LLC ("OIG"). This is a newly created role to support the company's growth and volume of contract and procurement activities, primarily in the federal contracting space. Responsibilities include reviews of contract requirements, FAR/DFARS provisions, and administration of all contractual agreements in close coordination with internal Senior Management, Legal and Program Management, teammates/subcontractors, and customers.

Responsibilities also include leading a team of support personnel, including contract documentation and procurement specialists.

The successful candidate will bring a strong working knowledge and demonstrated experience in a similar role, with prior responsibility in:

· U.S. Government contract administration process and tasks, ensuring full contractual compliance.

· Assisting the Legal function in drafting and reviewing contractual agreements.

· Coordinating with the Finance function to ensure compliance with contract-specific cost accounting requirements, A/P and A/R.

· Procurement function oversight, ensuring contractual compliance via the development and administration of contractual flow down requirements to suppliers.

· Developing and maintaining a robust supply chain, including identifying compliant vendors and creating supplier databases to include elements such as supplier ratings, price history, etc.

· Assisting Program Managers in contract interpretation as it pertains to program execution.

· Coordinating input from stakeholders on business terms.

As a member of a small, rapidly growing organization, the right candidate will be responsible for directly handling task-level assignments with the initiative and knowledge necessary to accomplish tasks with minimal coaching or supervision.

This is a remote position supporting the business located at OIG headquarters in Oneida, NY and will report to the Oneida Technical Solutions (OTS) General Manager.

Duties & Responsibilities:

• Track actions and handle communications between parties responsible for administration of the contract review process. Serve as the central liaison between internal business stakeholders, in-house Legal department, and external business/customer contacts. In this capacity, responsible to efficiently administer, review, and facilitate contract agreements, including Subcontracts, Teaming Agreements, Non-Disclosure Agreements, consultant/vendor agreements, contract modifications, as well as certain regulatory filings as required by SBA, GSA or other.
• Timely review of contracts and/or subcontract awards and modifications and solicitations.
• Stay current with procurement changes and trends impacting U.S. Government contracts, FARs, DFARs, etc. Review, identify and evaluate contractual and compliance risks, cost risks, and other business-related impacts, and provide summary overviews and recommendations for management's review and approval.
• Coordinate with Program Managers and other internal stakeholders to define contractual obligations and assess new or modified requirements, including interpretation and communication of applicable contract requirements and regulations.

· Maintain GSA and GWAC contracts including, but not limited to, submitting proposal and/or modification packages, maintaining updates to schedule terms and conditions in coordination with Legal, maintaining current approved price list, and preparing for/participating in GSA schedule audits/reviews. Responsible for administration of GSA contract reporting requirements within GSA Assist, eBuy, eMod and eOffer.

· Responsible for coordination and maintenance of OIG entity registrations in System for Award Management (SAM).

· Establish exceptional working relationship with customer counterparts.

· Administer contract and subcontract closeouts; setup and maintain all paper and electronic files in accordance with company policy.

• Assist in preparation of required reporting for submission to Small Business Administration for 8(a) Business Development Program reporting requirements, in coordination with senior management and the Legal department.
• Assist Finance and Program Managers in calculating customer invoices for both Firm Fixed Price and reimbursable (Time & Materials) CLINs in accordance with contract terms.
• Calculate and process applicable Contract Access Fee payments to GSA in coordination with Finance.
• Support and participate in DCMA and DCAA audits as required, with support from Finance and other internal functions.
• Assist the Business Development team in reviewing RFPs and assessing contract terms and related risks/ impacts.
• With support of the Legal department in drafting contract terms, compile RFP and bid packages for subcontractors and vendors, administering the RFP process from beginning to end, including analysis of bids and recommendations for senior management review and approval.

· Ensure supplier and subcontractor contractual compliance via the development and administration of contractual flow down requirements, and validating adherence.

· Develop and maintain a robust supply chain, including identifying compliant vendors and creating supplier databases to include elements such as supplier ratings, price history, etc.

· Support Quality function in the execution of any supplier audits.

• Develop and maintain internal Contract Administration Policies and Procedures.

Minimum Qualifications

• 10+years directly related experience in government contracting and procurement.
• Bachelor's degree in a related field.
• In-depth knowledge of Federal Acquisition Regulations (FAR/DFARS)
• Experience managing fixed price, time & materials/labor hour, and cost type contracts, and solid understanding of Government regulations associated with the administration of each.
• In depth knowledge of and experience with Government Wide Acquisition Contracts (GWACS).
• Experience in supplier management and knowledge of FARs/DFARs as they pertain to procurement.
• Ability to perform and comprehend price analyses.
• Project planning and management skills.
• Experience in the use of MS Office suite of software tools.
• Excellent time management skills, capable of managing multiple priorities and short deadlines.
• Exceptional leadership and communication skills.

Preferred Qualifications

· Experience working with IT professional services contracts.

· International business experience, especially Foreign Military Sales experience.

• Master's degree in a related field.

Oneida Innovations Group is an equal opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information or any other protected characteristic under applicable law.

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