Senior Administrative Assistant, Equity, Diversity & Inclusion

At Doctors of BC our vision is to promote a social, economic, and political climate in which members can provide the citizens of BC with the highest standard of health care, while achieving maximum professional satisfaction and fair economic reward.

Together, we make a difference so our doctors can make theirs. Join us today!

THE JOB: Senior Administrative Assistant, Equity, Diversity & Inclusion

The starting salary range falls within the minimum to mid-point of the salary range.

Starting Salary Range: $49,991 - $62,489

Reporting to the Manager, Equity, Diversity and Inclusion, the Senior Administrative Assistant, Equity Diversity & Inclusion (EDI) provides comprehensive, thoughtful, and inclusive administrative support to the ISAR and EDI team and contributes to the development and implementation of initiatives aimed at promoting equity, diversity, and inclusion within the organization. The position requires strong organizational and proactive administrative skills and the ability to manage multiple priorities simultaneously.

Key Responsibilities:

• Administrative Support:This role manages calendars, schedules meetings, and coordinates logistics for EDI events and initiatives. It may also arrange travel, support reimbursements, prepare materials, including agendas and minutes, and handle correspondence. Additionally, this role assists with document preparation and maintains databases or filing systems related to EDI activities.
• Communication and Collaboration:The Sr. Administrative Assistant, EDI, is crucial in facilitating effective communication within the ISAR and EDI team and with key external contacts in a virtual workspace. This may involve drafting and editing correspondence, creating and distributing communications materials, composing various high-level documents for the team, such as meeting minutes, briefing notes, agendas, and PowerPoint presentations and managing email and phone inquiries. They will also collaborate with other departments to ensure information sharing and coordination of EDI efforts.
• Event Coordination:This role will support meetings, events, and learning sessions and will, in turn, require someone who has outstanding attention to detail, a high level of confidentiality, and the political acumen to communicate with key partners. This may include liaising with speakers and presenters, managing registrations, tracking attendance, and overseeing event logistics.
• Supporting EDI Programs and Initiatives: Assist in the implementation and/or maintenance of various EDI programs and initiatives, including coordinating program logistics, managing participant enrollment, providing administrative support to program leaders and planning with outside contacts.
  
  

WHAT SUCCESS LOOKS LIKE

Building Relationships (I):

• Establishes and maintains relationships and alliances.
• Shares information and readily determines to whom to go for relevant information.
• Seeks assistance and feedback in the problem solving process.
• Partners with others to achieve expectations.

Communication for Results (I):

• Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting and problem solving.
• Seeks and shares relevant information, opinions, and judgments.
• Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice prior to taking action when appropriate.

Initiative (I):

• Seeks out new challenges that require low to moderate risk taking and planning decisions.
• Determines the resources, team support, and technical needs necessary to enable success and procures them.
• Keeps responding to the challenge in spite of obstacles and setbacks.

Problem Solving (I):

• Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems.
• Determines the potential causes of the problem and devises testing methodologies for validation.
• Shows empathy and objectivity toward individuals involved in the issue.
• Analyzes multiple alternatives, risks, and benefits for a range of potential solutions.
• Recommends resource requirements and collaborates with impacted stakeholders.

Thoroughness (I)

• Demonstrates operational agility and renegotiates priorities as necessary.
• Uses organizational systems that result in multiple critical activities to be identified and completed on time.
• Puts systems in place and uses them to monitor and detect errors and problems.
• Tests and inspects outputs and applies quality checks prior to work submission.

Doctors of BC Team Member:

Approaches work with a collaborative spirit, recognizing we are better together. Embraces change, provides excellence in service and is accountable for their results and helping others achieve theirs. Does the right thing, not the easy thing. Speaks openly and honestly to tackle tough challenges and enrich relationships. Balances hard work with fun and is genuinely friendly and committed to other’s well-being.

WHAT YOU BRING

• We are striving to build a diverse team with lived experience with equity, diversity, and inclusion. Preference may be given to applicants who are Indigenous, Black, or Racialized, people with diverse gender identities or expressions, sexual orientations, and/or people with disabilities. It is your choice whether to volunteer information. We will hold your application in strictest confidence, sharing it only with the hiring panel.
• High school graduation supplemented by post-secondary education such as business and administrative courses, workshops and seminars, and one year of related experience; OR an equivalent level or related work experience in lieu of post-secondary education.
• Excellent writing skills and proven ability to develop clear, concise and comprehensive written communication.
• Excellent judgment in setting priorities, identifying issues and determining action required when working under pressure and deadlines.
• Superior interpersonal, oral communication and relationship management skills.
• Adept at balancing concurrent tasks and projects and working with both staff and key parties internally and externally in a coordinated manner.
• Proven ability to respond to a wide variety of issues and deal with unclear situations and conflicting demands, and to seek leadership direction and support with priority setting when needed.
• Knowledge of Committee functions and processes is an asset.
• Excellent computer skills using Word, PowerPoint, Outlook and Excel.
• Demonstrated ability to work independently and as a member of the team.
  
  

Doctors of BC celebrates diversity, challenges inequality and is committed to sustaining an inclusive and diverse community. We do not discriminate against any applicant regardless of age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, socio-economic background, political beliefs and affiliations, family circumstances or other irrelevant distinction.