Sales & Operations Coordinator

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

 

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

 

See what life is about at BCD M&E at bcdme.com/careers

 

About the Position

The Sales & Operations Coordinator is a critical capacity building role as our Production & Content line of business continues to grow year over year. The role will support across our teams with creative, organizational, and administrative responsibilities to help keep our foundation strong.

 

As a Sales & Operations Coordinator you will 

 

• Ensure our team’s data integrity – Sales, databases, creating and maintaining job numbers for Events and Content, etc.
• Assist with the development and monitoring of Monday.com (project management system)
• Aid in the creation of Standard Operating Procedures
• Assist with project staffing
• New Business in proposal ideation and development
• New client research and outreach

 

 

Responsibilities will include (and not limited to):

Sales (50%)

• Support the New Business team with proposal development and overall project management, including tasks such as: budget requests, creative brainstorming, and deck development
• In partnership with the New Business team and leadership, present and pitch proposals to external client stakeholders
• Support in launching new offerings by assisting with prospect and open RFP research, marketing collateral development, and proposal creation
• Ensure relevant sales data is accurately and timely tracked in Monday.com and Salesforce
• Assist in brainstorming and developing industry-related or behind the scenes content for social media marketing

Operations & Live Events (50%)

• Development and monitoring of Monday.com boards
• Aid in the creation of organizational SOPs
• Project Staffing –
  • Cross reference Production and Content player assignments
  • Concentration in staffing Content projects - Freelancers and Internal Employees
• Assist with freelance database management and contract process –
  • Maintain existing freelancer database
  • Add new freelancers to database
  • Manage initial administration of freelance contracts
• General event-based organization and data entry –
  • Creating and maintaining job numbers for Events and Content projects
  • Assisting in Event and Content documentation organization
• Miscellaneous operations functions
• Potential opportunity to travel and participate in on-site Production

 

Knowledge & Skills

• 2+ years experience in sales, marketing, project management, events, and/or another related field.
• Strong computer and software skills.
• Comfortable with Excel (sorting & formatting, basic formulas).
• Experience with Salesforce or Monday.com is a plus but not required.
• Ability to prioritize competing projects and deadlines.
• Strong and effective oral and written communication skills.
• Ability to creatively solve problems and identify key issues and solutions.
• Experience in or understanding of the corporate events industry is strongly preferred.
• Prior experience in presenting to clients/external audiences is preferred.
• Ability to nurture and work in fast-paced, collaborative environment.
• Ability to work independently, and as part of a team.
• Ability to build relationships and credibility both with internal teams and external clients at all levels.

 

Schedule

This role is hybrid, requiring 1-2 days per week in our Chicago office to start and occasional travel.

 

THE PERKS

 

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

 

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

 

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

 

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

 

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

 

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Sales & Operations Coordinator  is between $50,000 - $70,000 The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

 

 

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