Registry Office Support Assistant

Positions   1 Band / Grade   C Salary   £29,150 - £32,750 per annum Contract Type   Permanent Working Pattern   Full Time Location   Hybrid (on-site and remote) Leave entitlement   Starting at 30 days per annum, pro-rata Closing Date  

8th December 2024 at 23:55

Interview Date(s)   All interviews likely to take place on 16 December 2024 Job Description   Registry Office Support Assistant JD.docx – 926KB Opens in a new window
Converted File Registry Office Support Assistant JD.docx.pdf – 390KB Opens in a new window  

House of Commons 

The House of Commons is a unique and exciting place to work right at the heart of the UK's thriving democratic system. 

Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House. They provide professional services to Members of Parliament, their staff, and the wider parliamentary community.

Staff Benefits 

In addition to your salary, we offer an attractive range of benefits including: 

• 30 days’ annual leave (increasing to 35 days after first full leave year). 
• Civil Service pension with an average employer contribution of 27%. 
• Access to training and development. 
• Flexible working. 
• Interest free season ticket loan and bicycle loan. 

Introduction 

The Registry Office Support Assistant is based in the Registry Office which comprises the Registrar of Members’ Financial Interests and two Deputy Registrars (one for the Register of Members’ Financial Interests and one for the Register of All-Party Parliamentary Groups). 

The Role 

The Registry Office Support Assistant will work within a high-profile and fast-paced environment where accuracy, excellent communication skills and organisation skills are essential.

The postholder will have responsibility for updating the Register of Members’ Secretaries and Research Assistants and the Journalist Register. They will also have the opportunity to play a key role in the digitisation of these Registers.

They will also support the Registrar and the two Deputy Registrars in the maintenance and publication of the Register of Members’ Financial Interests and the APPG Register.

Some of the responsibilities for this role include:

• Being responsible for processing standard registration updates across all four Registers, ensuring the Registers are up to date.
• Managing the pre-publication processes for the four registers and having the ability to publish them. After the digitisation of the Registers, publication of all four Registers.
• Regularly collating Register statistics required by the OPCS, working within the remit of their requirements.
• Provision of support to the Registry Office on the software packages used by the Office. 

Skills and Experience 

To be successful in this role you will demonstrate:

• An understanding and/or knowledge of records management. The ability learn record management systems.
• Experience of Office 365 applications (especially Excel, Outlook and Sharepoint) and ability to learn new IT skills including database work and content management systems.
• Ability to produce clear, informative and accessible information for a range of audiences. Good written communication skills, meeting a diverse audience.

Next Steps and Additional Information

• Application Form - If you would like to apply for this role, please submit an application providing evidence against criteria 2,3 & 5 in the Job Description. 

More information on the role and the full criteria can be found in the Job Description. 

Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances.

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