Registrar

About Us

Stellar Virtual was founded in 2019 with one school in Texas. We serve parents of K-12 students, unhappy with their current school, or needing an at-home/flexible learning environment. Today, Stellar Virtual has grown to six schools across three states: Texas, Arizona, and Indiana. Stellar Virtual is committed to going above and beyond for our virtual families. 

Our Promise
Empowering families with the choice of a high-quality virtual school with dedicated staff focused on student outcomes and an exceptional customer experience, our program will enable students to thrive and unleash their full potential.

Our Mission

Empowering Families. Unleashing Potential. 

Our Core Values

Stellar Virtual has five core values that shape and define our organization’s culture across all programs and locations. Each establishes a shared sense of purpose and creates a cohesive environment where everyone can feel connected to the mission.

• Go the Extra Mile (Go): Customer Service is everyone’s job.
• Make Your Motion Matter (Make): Prioritize, focus, and support Stellar Virtual goals.
• Kids First, Always (Kids): Our actions, decisions, and behaviors are always grounded by those we serve, students and their families.
• Respect: Assume positive intent with our students, families, and colleagues.
• Create, Collaborate, & Communicate (the Cs): Demonstrate the skills we want our students to learn. 

We remember our values with this phrase: Go Make Kids Respect the Cs! 
Our core values promote a culture of identity, safety, and trust. When a company consistently adheres to its values, it builds credibility with employees, customers, partners, and other stakeholders to anchor Stellar Virtual's long-term vision and strategic goals. 

Technology Aspect
Stellar Virtual does not currently provide all employees or contractors with the necessary equipment (i.e., computers, internet service, telephone, home office setup, etc.) required for employment. Depending on your position, you may be assigned a company-issued device to use throughout your tenure of employment.

Equal Employment (EEO) Statement

At Stellar Virtual, we embrace diversity and foster an inclusive and supportive work environment. We welcome applicants from all backgrounds and experiences. Stellar Virtual is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.  

Position Overview

The Registrar will manage all aspects of student records, including registration, requesting student documents, as well as updating student data. The ideal candidate will have a strong understanding of academic policies and procedures, excellent communication and customer service skills, and the ability to work independently and collaboratively as part of a team.

Essential Position Functions

• Registration Support: Assist with the student registration process, ensuring timely and accurate collection and verification of required student records, enrollment forms, and related documentation.
• Student Record Management: Maintain, update, and securely store Academic Achievement Records and cumulative student records through accurate data entry as directed by the Academics team and counselors.
• Maintain and update Academic Achievement Records/cumulative records through data entry for students as directed by the academics team/counselors.
• Scheduling Coordination: Enter student schedules into the system and support schedule adjustments as needed, collaborating with counselors and academic teams to ensure accurate student placement.
• Student Transfers and Withdrawals: Coordinate the transfer and withdrawal process, including initiating, processing, and confirming the completion of all required steps for students transitioning in or out of the school.
• Produce and send Verification of Enrollment (VOE), upon request, to pertinent and appropriate parties.
• Request student records from the sending school and disseminate them appropriately.
• Release Texas Virtual School communications regarding student records and record retention when appropriate to inform families, and on behalf of Stellar Virtual and partners.
• Compliance and Record Retention: Ensure all student data entry, record-keeping, and retention practices comply with school policies and state regulations.
• Perform other job-related duties as assigned.

Required Skills, Knowledge, and Abilities

• Knowledge of record maintenance; district policies and procedures, state regulations concerning enrollment, and credit requirements.
• Strong organization, communication, and interpersonal skills; strong work ethic.
• Proven proficiency in MS Excel, and MS Word.
• Willingness to become proficient in “newer” technologies such as Zoom, Google Workspace, and Google Sheets. 

Education & Certification Requirements

• A minimum of a High School Diploma or equivalent is required.
• At least three (3) years of clerical or secretarial experience.