Registrar - REMOTE

Overview

Registrar - Concorde Career Colleges The Registrar acts in a management position with director-level responsibility for the accuracy, security, maintenance, confidentiality, and integrity of physical and electronic student records. The Registrar will frequently interact with staff, students, and external parties regarding student records content. In addition, the Registrar is responsible for observing and monitoring campus Academic compliance. This would include Academic processes, records, as well as Academic process integrity. All Concorde associates are required to display professionalism and uphold Concorde’s Mission and the core values of respect for the individual, integrity, teamwork, customer service, and achievement. 

 

COMPENSATION: 

 

•  Between $60k-65K per year

 

WORK LOCATION: 

 

• Remote, supporting an Online Campus 

Responsibilities

• Maintain the accuracy and confidentiality of student records, including transcripts, grades, and enrollment information 
  • Ensure compliance with FERPA and other relevant laws 
  • Oversee processes for grade changes, transcript requests, high school graduation information, approved transfer credits, entrance exam scores, final grades and degree verifications 
  • Validate that all required documents are in the student file and/or legibly scanned 
  • Post and monitor students' daily attendance for accuracy; Post attendance changes with appropriate change documentation 
  • Maintain proper student status in system through timely processing of all Change of Status forms 
• Manage the graduation application process and conduct degree audits 
  • Certify students for graduation and ensure diploma issuance 
  • Maintain records of conferred degrees 
• Develop, interpret, and enforce academic policies and procedures 
  • Monitor all aspects of campus Academic compliance 
• Work with faculty and administrative staff to support student success 
  • Serve as the primary point of contact for inquiries related to academic records. 
  • Work with IT department to correct student records 
  • Provide training to staff on registrar-related policies and systems 
• Compile and submit data for third parties, accreditation, government reporting, and institutional research 
  • Prepare proof of enrollment verification letters for third parties.  
  • Answer inquiries concerning duplicate diplomas, transcript information, course descriptions, etc. 
  • Deliver report cards, diplomas and verification letters as requested 
  • Provide enrollment statistics, retention rates, and other reports to leadership 
• Monitor and support the accuracy of the data in the Student Information System (SIS) and other relevant platforms 
  • Investigate and resolve records listed on exception reports 
  • Ensure that documentation for policy exceptions is valid, accurate and securely maintained 
• Establish/maintain a high performance team of professional, motivated and engaged staff utilizing effective training, performance management and career-development activities while leading them to achieve established business results and performance metrics. 
• Recognizes and rewards employee contributions and achievements. 
• Other duties as assigned. 

Qualifications

Education / Experience 

• Bachelor’s Degree in a related field preferred or minimum three years experience in a related field 
• Experience with student information and life-cycle platforms (CampusNexus, CourseKey, and Docuware)(preferred) 
• Experience with FERPA regulations and higher education compliance requirements 
•  Minimum of 3 years of online education experience preferred 

Skills 

• Proficiency in Microsoft Office 
• Proficiency in data management and reporting tools 
• Excellent customer service skills 

Abilities 

• Able to stay updated on federal, state, and institutional regulations affecting student records and reporting. 

Standard Abilities 

• Able and willing to: 
  • Communicate, think, learn, and reason 
  • Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks 
  • Safely ambulate and/or maneuver when on-site at Company locations 
  • Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility 
• Ability to use good judgment, problem-solving and decision-making skills 
• Ability to maintain confidentiality and manage sensitive information with discretion 
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously 
• Ability to gain, understand and apply information and data as it relates essential functions of the position 
• Ability to foster long-term relationships with stakeholders 

Work Environment 

• This position is designated as Onsite; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety  
• For ONLINE CAMPUSES: This position is designated as Remote; Employees must meet minimum technical standards for eligibility and participation. 
• Travel Requirements 
  • No travel required 

- We are an Equal Opportunity Employer and do not discriminate against applicants or employees due to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, genetic information or any other federal, state or local protected class. 

 

- Job descriptions are not intended as, nor should be construed to be, exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job duties and responsibilities essential for making fair pay decisions about the job. 

 

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