Proposal Coordinator

Overview

TISTA is looking for a Proposal Coordinator to join our Growth Team. The ideal candidate has a strong background in proposal coordination and administration for federal and state proposals for clients such as VA, HHS, USDA, and DHS. The Proposal Coordinator is responsible for supporting the proposal development process within the organization. This role involves coordinating proposal activities, managing timelines, and ensuring the timely and compliant submission of proposals to government and commercial clients. The Proposal Coordinator works closely with the proposal team, subject matter experts, and other stakeholders to produce high-quality, competitive proposals that align with the company’s strategic objectives.

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Responsibilities

• Assist in the preparation and organization of proposal documents, including writing, editing, formatting, and proofreading.
• Coordinate the collection of proposal inputs from various team members and ensure all content is complete and accurate.
• Take detailed notes at proposal meetings, including kick-off meetings, review sessions, and debriefs.
• Track and report on proposal progress and status to the proposal manager and senior management.
• Ensure proposals comply with all solicitation requirements, including formatting, content, and submission guidelines.
• Conduct quality checks to ensure proposals are free of errors and inconsistencies.
• Collaborate with subject matter experts, graphic designers, and other team members to develop proposal content.
• Coordinate with subcontractors and partners to gather necessary proposal inputs and commitments.
• Maintain proposal databases and repositories, ensuring all information is up-to-date and accessible.
• Utilize proposal management software and tools to streamline the proposal development process.
• Assist in the development and implementation of proposals best practices and process improvements.
• Participate in post-submission debriefs to gather lessons learned and improve future proposal efforts.
• create visually compelling illustrations and graphics for marketing materials, and create/maintain the company graphics library and Brand Guides
• Design and produce high-quality graphics, charts, infographics, and visual content for proposals, presentations, and marketing materials
• Ensure all graphic designs adhere to company branding, client requirements, and government compliance standards
• Manage the end-to-end design process for proposals, including creating layouts, formatting documents, and preparing files for final submission
• Support marketing initiatives by designing flyers, brochures, social media graphics, and other promotional materials
• Maintain an organized library of reusable graphics and templates to streamline future efforts