Proposal Coordinator

Company Description

RESPEC is seeking a skilled and experienced proposal coordinator to join our team. This is a fully remote position, offering flexibility and the opportunity to contribute from anywhere.

Founded in 1969, RESPEC is a global, 100 percent employee-owned consulting and services company dedicated to delivering innovative solutions to complex challenges for private and public clients. Operating in 15 U.S. states and 2 Canadian provinces, with influence extending to 50 countries worldwide, RESPEC is a leader in water, mining, energy, natural resources, and infrastructure services. Our six market sectors—Mining & Energy, Water, Facilities, Transportation, Development Services, and Data & Technology—reflect our expertise and commitment to excellence. At RESPEC, we thrive on collaboration and partnership, applying advanced technology to achieve sustainable solutions and drive our projects forward. We are deeply invested in our employees’ success and well-being, fostering a supportive and innovative work environment where everyone can grow and contribute meaningfully. Our commitment to excellence is evident in our contributions to local communities and strategic alliances worldwide, ensuring that we continue to inspire and innovate in rapidly evolving technical environments.

We do not accept unsolicited resumes from third-party recruiters.

Job Description

The proposal coordinator will support all four of RESPEC’s business units. The position will be a part of our Business Development Support group, and the successful candidate will report to the proposal manager. The proposal coordinator will ensure that our proposals capture our “magic” because winning proposals is how we make the magic happen to begin with. You will:

• Be responsible for proposal development, including maintaining schedules, organizing resources, coordinating inputs and reviews, ensuring bid strategy implementation, ensuring compliance, and providing process leadership
• Schedule, host, and attend kickoff meetings to identify the team, deliverables, and timelines, and assist with document dissemination and packaging
• Assign templates for proposals
• Assist with outreach to subcontractors/primes
• Ensure that proposals are submitted
• Provide document and data oversight
• Maintain a database of proposals and boilerplate language
• Research and strategize
• Guide the technical team in identifying win themes and strategies

Qualifications

The ideal candidate will have the following: 

• Bachelor’s degree (or master’s degree)
• Excellent verbal and written communication skills
• Experience in overseeing and managing documents and databases
• Strong research skills and compliance checks
• Ability to:
  • Transform technical language for lay audiences
  • Reprioritize efforts to meet dynamic workload
  • Interact with staff, remotely and in person, to complete tasks
  • Work under pressure, make sound decisions, and exercise good judgment
  • Complete tasks individually or on a team
  • Lead meetings

The candidate should also be:

• Detail-oriented with an emphasis on quality and accuracy
• Self-motivated and flexible
• Proficient in Office, MS Word, Excel, and PowerPoint

Other advantageous qualifications:

• Knowledge of or experience in the architecture/engineering (A/E) industry and/or writing-related field
• Graphic layout experience using Adobe products

Additional Information

Compensation: The typical salary range for this position is $55,000 to $80,000. Compensation for the role will depend on several factors, including a candidate’s qualifications, skills, competencies, location, and experience, and may fall outside of the range shown.

Featured benefits include: [this list should be the same for each job posting]

• Flexible Work Schedules
• Paid Parental Leave
• 401(k) & ESOP (with company match up to 4%)
• Professional Development and Training
• Tuition Reimbursement
• Employee Assistance Program
• Medical/Dental/Vision Insurance Plans

All your information will be kept confidential according to EEO guidelines.