Proposal Coordinator

We are seeking a Proposal Coordinator to join our Leidos team supporting the National Energy Technology Laboratory (NETL), one of the U.S. Department of Energy’s (DOE) 17 National Laboratories. This is an exciting opportunity to support NETL as it drives innovation and solutions that support DOE’s mission to advance the national, economic, and energy security of the United States. As a Proposal Coordinator, you will play a valuable role in supporting NETL’s Research & Innovation Center (RIC), its researchers, and leadership staff by leveraging your proposal and project management skills to support the development of compliant and winning proposals, process improvements, and overall operational excellence.

In this role, you will work with NETL’s multi-disciplinary, scientific, and technically oriented national laboratory team across the Lab’s three research sites – Albany, Oregon; Morgantown, West Virginia, and Pittsburgh, Pennsylvania. You will be responsible for identifying and pursuing opportunities for expanding funding sources across NETL and especially RIC (e.g., Fossil Energy & Carbon Management and DOE sub-agencies, other federal or government agencies, CRADA partners, private sector organizations), coordinating proposal deliverables and timelines, developing pre-award research budgets, and ensuring compliance of full proposal packet submissions. 

The successful candidate will be a self-starter and have exceptional organizational, project management, and communication skills with strong attention to detail (including data, metrics, and written content). 

Location: Preference is for a candidate near one of the three NETL campuses (Albany, OR - Pittsburgh, PA - Morgantown, WV). However, consideration may be given to candidates in other areas if they are willing to travel as business needs require.

Primary Responsibilities:

• Assist in identifying and providing information on funding opportunities to NETL personnel (e.g., Funding Opportunity Announcements (FOAs), Notices of Funding Opportunities (NOFOs), Requests for Proposals (RFPs), Broad Agency Announcements (BAAs), DOE Lab Calls, and other Federal Agency solicitations, etc.).
• Directing and/or participating in all aspects of proposal preparation, including: creating templates and collecting boilerplate materials (e.g., facility/equipment descriptions, NETL overview, resumes); creating merit review criteria matrices; developing research budgets; ensuring compliance with funding opportunity requirements; handling the receipt of deliverables from NETL and any teaming universities/organizations; envisioning graphics; reviewing and editing content; entering data into web portals; and assembling final proposal packages for submission.
• Working with NETL researchers to develop comprehensive multi-organizational research proposal budgets, including completing complex budget forms required by the funding organizations and preparing Field Work Proposals.
• Developing and maintaining proposal schedules with NETL researchers and external teaming partners, including small and large businesses, universities, and other national laboratories.
• Coordinating technical, quality, and management review teams to strengthen proposals and ensure compliance with funding solicitations, and applicable government rules and regulations.
• Performing quality reviews of proposal packages to confirm requirements have been met, as well as to ensure overall document consistency, quality, and accuracy.
• Submitting electronic proposal packages by due dates.
• Collecting, tracking, and analyzing submitted proposal data; preparing weekly, monthly, and quarterly reports and developing custom reports for NETL upon request; and developing reporting tools that assist NETL in managing reimbursable work efforts and pursuits.
• Developing training seminars and other programs or materials to educate staff.

Required Education & Experience:

• Bachelor’s degree with 5+ years of relevant professional experience
• Knowledge of project management principles and methodologies
• Proficiency in Microsoft, Word, Excel, PowerPoint, Teams, and SharePoint
• Excellent verbal and written communication skills, as this fast-paced position requires extensive interface with all levels of the federal client and potential collaborative partners
• Excellent organization and documentation skills, and attention to detail as it relates to data, metrics, and written content to ensure proposal compliance and accurate reporting
• Willingness and flexibility to adapt to changing priorities and workloads
• Ability to troubleshoot, resolve administrative problems, and respond to inquiries in an accurate and timely manner
• High level of initiative, self-motivation, and resourcefulness
• Strong coordination skills while balancing multiple assignments
• Capable of prioritizing tasks while maintaining time management
• Ability to operate with a sense of urgency to address tight timelines
• Ability to work autonomously as well as part of a team
• Must be able to meet the requirements for gaining access to work on the NETL campus

Preferred Qualifications:

• Bachelor’s degree in science, technology, engineering, or mathematics (STEM) or business-related field
• Experience in coordinating the development of grants/proposals for sponsored research
• Experience in reviewing complex solicitations (e.g., FOAs, RFPs, RFIs, BAAs)
• Experience supporting research and development within another National Laboratory or government agency
• Experience working in or supporting a university, national laboratory, or federal research and development organization
• Financial experience developing research budgets for government proposals, including in-depth knowledge of finance ethics and accounting practices

Salary Range for this position: $90K to $95K

Original Posting Date:

While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

Pay Range:

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.