Project Coordinator

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

About the Role:
As a Project Coordinator, you will play a crucial role in supporting the end-to-end development, planning, and operational execution of events for a corporate client. Your responsibilities will include managing registration websites, sending event invitations, and overseeing attendee management through a dedicated system. You will need to demonstrate strong administrative, organizational, and time management skills while working on multiple projects simultaneously.

You're Good At:
- Collaborating with Project Managers to plan and execute programs effectively
- Maintaining professionalism and integrity when negotiating with suppliers and interacting with clients
- Managing attendee logistics, including dietary restrictions and VIP needs
- Handling hotel rooming lists based on registration data
- Communicating with attendees promptly and efficiently
- Adhering to financial and compliance controls for meetings
- Thinking creatively and problem-solving in challenging situations
- Adapting to new technologies and web development standards
- Working well under pressure and meeting deadlines
- Demonstrating strong interpersonal and communication skills

You Might Also Have:
- Bachelor's degree strongly preferred
- Minimum two (2) years of meeting/program planning experience
- Proficiency in Microsoft Office applications and database management
- Experience in registration management or event registration
- Knowledge of domestic and international group travel
- Familiarity with the travel industry and destinations
- Ability to travel occasionally (less than 25%)
- COVID-19 Vaccine may be required
- Pharma experience preferred
- Cvent experience is a plus

This role requires a proactive, detail-oriented individual who can work independently, think creatively, and contribute effectively to the success of events. If you are passionate about event management and have the skills and experience outlined above, we encourage you to apply for the Registration Manager position.

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Project Coordinator  is between $56,000 - $60,000 The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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