Project Coordinator

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

Project Coordinator
We’re looking for project coordinator to join our dynamic team.  In this role, you will work with Project Managers to develop and execute logistical tasks and responsibilities related to the planning and implementation of client programs from concept through execution. Responsible for program tactics and program registration and process management, Project Coordinators and are in a client facing, "front line" communication position, often tasked with managing escalation for client questions and requests. They also act as a resource for clients, service providers and other staff with regard to guidelines, procedures, and processes.

Your responsibilities 
•    Understand project services scope and takes responsibility for assisting with different aspects of project execution (including developing and executing all written components of each project, venue and speaker confirmation, registration monitoring, travel coordination, and creation of program materials).
•    Interface with clients and service providers; troubleshoot situations immediately and effectively.  
•    Manage all meeting materials required for project execution, i.e. invitation customization, meeting checklists, itineraries, surveys, etc. 
•    Data management within project management system for each project from conception through execution. 
•    Implement programs in compliance with regulatory and client-driven guidelines. 
•    Manage all program details in Project Managers absence to keep forward movement on projects and proactively deliver positive results.  

You’re good at 
•    Managing multiple priorities and being adaptable. You have exceptional problem-solving skills and are calm under pressure.  You can work independently and be a team player. 
•    Providing superior customer service. You go above and beyond to ensure that our customers have the best experience possible. 
•    Extremely detail oriented projects and have excellent organizational skills.  Excellent verbal and written communication skills. 
•    Microsoft Office Suite, HTML

You might also have 
•    A high school degree or higher
•    One year of experience in a support role, preferably within the meeting planning industry
•    Cvent experience

What we offer you 
•    A culture of purpose where we are invested in your happiness and career growth.
•    Competitive salary and benefits package.

How to apply
Click apply now to be considered.
 

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Project Coordinator  is between $45,000 - $58,600 The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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