Project Coordinator, Speaker Bureau

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

Project Coordinator

We’re looking for a Project Coordinator to join our dynamic team.  In this role, you will work in conjunction with Project Managers to execute logistical tasks and responsibilities related to the planning and implementation of educational client programs from concept through execution. Responsible for program tactics and administration and process management; Project Coordinators and are in a client facing, "front line" communication position, often tasked with managing escalation for client questions and requests. They also act as a resource for clients, service providers and other staff with regard to guidelines, procedures, and processes. Project Coordinators take ownership of all aspects of the program life cycle ensuring all steps are thoroughly documented, compliance guidelines are met, and details are communicated appropriately to all stakeholders internally and externally.

Your responsibilities

• Understand project services scope and takes responsibility for assisting with different aspects of project execution (including program logistics management, venue and speaker confirmation, attendee registration monitoring, travel coordination, and creation of program materials).
• Source, contract, and negotiate vendor services including, but not limited to venue/catering, transportation, and audio-visual needs.
• Manages all meeting materials required for project execution, i.e. invitation customization, meeting checklists, calendar invites, itineraries, surveys, etc.
• Responsible for data management within project management system for each program from conception through execution.
• Maintains understanding of federal and client-specific compliance and regulatory guidelines and implements programs in accordance to those guidelines.
• Other duties as assigned (i.e. virtual program monitoring, documentation updated and maintained)

You’re good at

• Managing multiple priorities simultaneously in a fast-paced environment.
• You have exceptional problem-solving skills and are calm under pressure.
• Providing superior customer service. You go above and beyond to ensure that our customers have the best experience possible and build relationships with the client.
• Adapting to evolving processes and identifying efficiencies that lead to time saving and improved best practices.
• You are extremely detail oriented and have excellent organizational skills.
• Working independently and collaborating as a team.
• Microsoft Office Suite, particularly Word & Excel.
• Accurate program data management, from logistics to financial reporting
• Learning new software and technologies (training provided)

You might also have

• A college degree from a 4-year institution.
• Working knowledge of life sciences/medical background.
• Support experience within a marketing or sales-focused functional area.

What we offer you

• A culture of purpose where we are invested in your happiness and career growth.
• Competitive salary and benefits package.

How to apply

• Click apply now to be considered.

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Project Coordinator, Speaker Bureau is between $45,000 - $55,000 The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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