Project Coordinator

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office of Enterprise Change and Transformation is seeking a Project Coordinator to support project planning, execution, and communication of the strategic and tactical management of projects related to the President’s strategic plan. The Project Coordinator will work closely with a project manager and project team to ensure project goals are met on time and within scope. The Project Coordinator will report to the Senior Director and will support a project team consisting of administrative support, communications, organizational change management, and project management.

Responsibilities include:

• Assisting in project planning, scheduling, and coordination of activities
• Maintaining project documentation, reports, and records
• Tracking project progress and updating stakeholders on timelines and deliverables
• Organizing meetings, preparing agendas, and documenting meeting minutes
• Helping to facilitate communication between teams

Education and Experience:

Minimally requires a Bachelor's Degree, 1+ years of relevant experience, or an equivalent combination of education and experience accepted. A Project Management industry certification, or equivalent relevant experience/education is strongly preferred (e.g., PMI or similar).

Competencies critical to success include:

• Organizational skills
• Adaptability and flexibility
• Team and meeting facilitation
• Ability to work well with others
• Ability to communicate effectively (both oral and written)

The Project Coordinator must have a strong customer service orientation and an understanding of Penn State culture and constituent needs. This position also requires a baseline understanding of transition processes in order to facilitate successful progress from project initiation and execution to deployment and operations. An intermediate background in project management practice and methodology is preferred, supported by demonstrable skills of leadership, discernment, and communication.

This is a term appointment funded for two years from the date of hire. 

The location of this position is flexible and can operate fully remote within the United States, fully in-person at our University Park Campus, or in a hybrid model of both in-person and remote. Standard working hours are in the eastern time zone. The Office of Enterprise Change and Transformation is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work hours should be directed to the hiring manager during the interview process.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help

all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure. 

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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